Administrative Coordinator Intern The Boston office of Finnegan, one of the world’s leading and largest intellectual property law firms, is seeking an Administrative Coordinator. The individual will serve as a representative both in person and over the phone. They will also coordinate all conference room logistics including scheduling, AV/VC, and catering. In addition, the individual will provide administrative support. This is an in-office role.ResponsibilitiesReception DutiesGreets and screens clients and visitors, referring to appropriate person, coordinating necessary services or office space as necessaryMaintain visitor logs and fobs for guests, visitors, and temporaries, as needed; assists to ensure security procedures are followed and other logs/records are kept.Maintains parking validation records and appropriately validate parking, if needed Meeting and Conference Room SchedulingAccurately schedule conference rooms and meetings (including catering requests), prioritizing conflicting or last-minute requests using the firm’s electronic conference room scheduling system or other meeting platforms (including MS Teams or Zoom)Makes travel arrangements, working with in-house travel agency, hotels, conference centers, etc., as needed Administrative AssistanceDraft and prepare general correspondences, memos, slideshows, charts, tables, graphs, etc. and make applicable changes as neededReview and take appropriate action on correspondence, emails, and faxes, etc.Processes firm financial documents, invoices, check requests, travel vouchers, SunTrust, and American Express reconciliation, etc. and works with Accounts Payable team to resolve any issues Knowledge, Skills, and Abilities High school degree or equivalent required; Bachelor’s Degree or some college preferred.Experience with multi-line phone systems preferredProficiency in Microsoft Office, Adobe Acrobat, Internet, and Intranet.Strong data entry and word processing skillsHigh-touch customer service skills, a polished, professional demeanor, and demonstrated prior experience in a professional services environmentProject management skills required, and excellent organizational skills.Excellent oral and written communication (including spelling and grammar) and interpersonal skills are requiredFinnegan offers a variety of benefits and work/life programs, including medical, dental, and vision benefits, 401K/Roth and Profit-Sharing retirement programs for eligible employees, short- and long-term disability, life insurance, pet insurance, backup childcare/eldercare and pet care, tutoring, caregiving concierge, onsite/virtual therapists, generous leave, wellbeing incentive programs, hybrid scheduling for most positions, and much more. Finnegan has been named a “100 Best Companies” and “Best Firms for Women” by Seramount for over 10 years. Equal Employment Opportunity Statement: Finnegan is an Equal Opportunity Employer. The firm is committed to providing equal employment opportunities to all applicants for employment, as defined by applicable state and federal laws, without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, gender identity or expression, physical or mental disability, medical condition, military or veteran status, genetic information, marital status, or any other protected status in accordance with all applicable federal, state and local laws. For candidates needing reasonable accommodations or assistance with the application process, please contact Human Resources at 202.216.5400.#LI-AF1