At E-Z Construction, our work makes us proud, and we love talking about our successful history and the lifelong relationships created along the way.

To create opportunities where others see obstacles requires innovation. Our biggest innovation is our cultivation of talent. Our employees are the real product, the engine behind our business, our greatest resource, and the core differentiator from our competitors.

EZ’s expert construction teams are also dependable, hardworking, and prioritize safety as the cornerstone of every project.

We are looking for a new AP/AR Specialist to ensure the company receives payments for goods and services and records these transactions accordingly, effectively securing revenue by verifying and posting receipts, and resolving any discrepancies in a timely and efficient manner. Additionally, The AP/AR Specialist completes payments and controls expenses by scheduling payments, processing, verifying, and reconciling invoices, effectively ensuring the day-to-day management of all payment cycle activities in a timely and efficient manner. Additional duties include general payroll duties. Primary responsibilities and accountabilities include:

Essential Functions

Accounts Payable & Receivable

• Ensure timely payments of vendor invoices and expense vouchers, with timely updates to the financial systems
• Track all payments and expense invoices and statements
• Work with internal and external partners to determine dispute resolutions
• Determine coding of vendor checks and apply against outstanding receivables
• Respond to stakeholders’ questions and concerns swiftly
• Follow up with vendors, store managers, and other employees to resolve open issues and discrepancies
• Closely monitor receivables against due dates and report on potential past-due items, and send notifications of outstanding balances
• Reconcile processed work by verifying entries and comparing system reports to balances
• Prepare analyses of accounts and produce reports as needed
• Review submitted invoices for completeness and accuracy
• Maintain account files and records

Payroll Administration

• Payroll and Job Costing
• Verify time entered by employees
• Verifying equipment time entered
• Coordinate with field employees to ensure accuracy of coding
• Complete certified payroll when applicable
• Process payroll

Administration

An additional responsibility for this position includes assisting the Vice President and Project Managers with project and contract administration. This work accounts for less than 10% of the position and includes:

• Review project specifications for contracting requirements and update project system as needed
• Prepare subcontracts/purchase orders using AIA Software and obtain signatures using Adobe Sign
• Obtain W-9 forms and COIs from subcontractors as needed, follow-up on expiring COIs
• Prepare owner contracts, using AIA software, ensuring thorough review of project specs for key clauses to incorporate into agreements
• Obtain bonds where required by contract

General

• Conduct all business in a professional, legal, and ethical manner
• Respect the confidentiality of E-Z, customer, and employee information
• Perform other tasks and duties assigned by the Vice President, President, and Director of People Operations.

Knowledge/Skills

• Have a friendly, enthusiastic personality
• Ability to be flexible and adapt to a fast-paced work environment
• Strong command over financial systems and processes
• Ability to communicate articulately and efficiently with other people within the company
• Conscientious, analytical, and strong attention to detail
• Strong independent information collection skills and research ability
• Ability to prioritize and manage expectations
• 2 years or more in the AP and AR field
• Familiarity with ComputerEase is a plus
• Construction industry experience is a plus

Qualifications

• Bachelor’s degree in accounting or related field is preferred (or relevant, demonstrated experience)
• Advanced knowledge of accounting and bookkeeping software
• Demonstrated experience preparing financial statements and tax returns
• Ability to work on strict deadlines
• Ability to think proactively, anticipate problems, analyze situations, develop effective solutions, and take initiative to facilitate smooth operations and schedules for the leadership team and general operations
• Excellent interpersonal skills and the ability to represent E-Z to the public as well as interface with all levels of staff while maintaining tact, diplomacy, and confidentiality
• Demonstrated experience in delegation and partnership across the business
• Experience exercising discretion and confidentiality with sensitive information
• Ability to multi-task, prioritize, stay organized, and complete assignments under deadlines
• A personal approach that values and respects differences between individuals, clients, and our community.

Physical Requirements

• Prolonged periods of sitting at a desk, standing, and working on a computer
• Worked performed in the office, Monday through Friday
• Must be able to lift 15 pounds at times
• Minimal travel required.

How to Apply: Please submit the following to GKosse@H2RConsultingLLC.com

• Cover letter
• Resume
• 3 professional references

E-Z Construction is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, age, national origin, marital status, citizenship, disability, criminal history, and veteran status.

Job Type: Full-time

Pay: $25.00 - $32.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus opportunities
• Performance bonus

Education:

• Bachelor's (Preferred)

Experience:

• Accounts payable/Accounts recievable: 2 years (Required)

Work Location: In person