92 Administrative Support Specialist Jobs in Boston, MA
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Exec Office of Housing and Livable Communities is Hiring an Administrative Support Specialist Near Boston, MA
Executive Office of Housing and Livable Communities (EOHLC) is seeking an Administrative Support Specialist/Office Support Specialist I in the Division of Housing Stabilization!
AGENCY MISSION:
The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents.
Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non-profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities.
OVERVIEW OF ROLE (NOT ALL INCLUSIVE):
This position is assigned to the Federal Grants Unit within the Division of Housing Stabilization. The Administrative Support Specialist will assist the Balance of State Continuum of Care (BoS CoC) Supervisor and team members to coordinate CoC activities, engage the full CoC membership in trainings and other initiatives, partner with the Emergency Shelter Grant (ESG) team at Executive Office of Housing and Livable Communities (EOHLC) to submit reports and build relationships with ESG recipients statewide, and provide support during special projects.
DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):
- Maintain the CoC calendar, invitation lists, special initiative invitations, and social media including working with HLC IT to maintain the CoC web page.
- Maintain the CoC Grant and Contract Management workbook.
- Work with the CoC Supervisor to coordinate trainings and speakers for CoC membership meetings
- Take and distribute meeting minutes for CoC Advisory, Committee, and Planning meetings
- Assist the CoC Monitoring Lead in outreach and documentation
- Update policies and procedures in partnership with the CoC Supervisor
- Provide support during the annual NOFO to the CoC team and subrecipients including working in esnaps,reviewing applications, and participating in collaborative application development.
- Work with the ESG Supervisor to facilitate relationships within the CoC and complete U.S. Department of Housing and Urban Development (HUD) reporting
PREFERRED QUALIFICATIONS:
- Ability to communicate effectively both verbally and in writing.
- Possess good organizational skills and attention to detail.
- Knowledge of general office procedures and practices.
- Ability to meet deadlines.
- Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations.
- Ability to exercise discretion in handling confidential information.
- Ability to establish and maintain harmonious working relationships with others.
- Ability to work independently and in teams.
- Demonstrated intermediate proficiency using Microsoft Word and Excel.
Office Support Specialist I:
Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below:
Substitutions:
I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.
II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Educational substitutions will only be permitted for a maximum of two years of the required experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
Job Summary
Full Time
$70k-86k (estimate)
02/03/2024
04/12/2024
The job skills required for Administrative Support Specialist include Administrative Support, Planning, Organizational Skills, Initiative, Communicates Effectively, Microsoft Word, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Support Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Support Specialist. Select any job title you are interested in and start to search job requirements.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Support Specialist job description and responsibilities
They supervise or perform administrative, clerical and typing duties.
03/13/2022: Biloxi, MS
May support anyone from middle management to the chief executive officer.
02/01/2022: Portland, OR
They screen calls, manage calendars, make travel and meeting arrangements, prepare reports and financial data and train and supervise other support staff.
02/02/2022: Las Cruces, NM
Coordinate meetings and events, greet office guests and visitors, facilitate office travel and manage other administrative functions.
02/10/2022: San Diego, CA
Keeping an office organized and are needed for a variety of jobs, ranging from office assistants to secretaries to office managers.
03/24/2022: Springfield, IL
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Career tips from people on Administrative Support Specialist jobs
Complete an associate or bachelor's degree.
01/20/2022: Bellingham, WA
With data entry specialist certificate that covers computer basics, Excel and software applications.
02/04/2022: Portsmouth, OH
Typically have a strong customer service background and management experience.
01/27/2022: Poughkeepsie, NY
Requires a Certified Professional Coder (CPC) certification.
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Need a bachelor’s degree and most need related work experience.
03/04/2022: Grand Forks, ND
Step 3: View the best colleges and universities for Administrative Support Specialist.
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