Administrative Assistant

Job Locations US-UT-Lehi US-AZ-Phoenix US-OK-Oklahoma City US-OK-Tulsa US-CO-Denver US-MN-Minneapolis US-NV-Las Vegas US-WA-Seattle

2024-7068

Category

National Tax

Position Type

Full-Time

Work Option(s)

Hybrid / In-Office

Who We Are

Eide Bailly is one of the top 25 CPA and business advisory firms in the nation. We have over 40 offices in 15 states across the Midwest and western United States, and offer our staff and Partners the opportunity to serve a variety of industries.

Founded in 1917, our culture is the foundation of who we are, and we pride ourselves on supporting our employees to help them achieve their goals and pursue their interests both in the office and at home.

At Eide Bailly we are passionate about the clients we serve, the work we do, and most importantly, having fun while we do it!

Why You'll Love Working Here

At Eide Bailly we believe respect is how to treat everyone, not just those you want to impress. Our culture focuses on collaboration to achieve career growth.

Innovation is highly encouraged, which is where programs like our EB Xchange originate. This program allows interested tax and audit employees to complete a rotation into a specialty area.

We promote happy employees by making work / life balance a priority along with being actively involved in our communities.

Our dedication to service can be seen through the Firm's decision to match charitable donations made by employees, as well as providing opportunities to volunteer throughout the year.

Most importantly, we like to have fun! We offer a professional and fun work environment with frequent free lunches, snacks, lunch and learns, socials, contests, outings and other events.

A Typical Day in the Life

A typical day as an Administrative Assistant might include the following :

Provides administrative support to partners and managers with integrity and professionalism.

• Coordinates department staff meetings, seminars and conference calls and records minutes as needed.
• Performs practice management billing procedures for department, including transferring time, requesting aging and preparing bills.
• Sets up new clients and maintains existing client data in the practice management system.
• Assists with mail sorting to database and manages case filings in database.
• Formats, copies and prepares filings for Tax Court and regulatory agencies.
• Processes penalty abatement filings, communications with government agencies.
• Signs on behalf of partners and managers as delegated, his or her name to correspondence and other written documents and forms.
• Schedules appointments and makes travel arrangements.
• Composes and types routine correspondence including orders, memos, letters and reports.
• Performs miscellaneous scanning, filing, faxing and copying duties as needed.
• Reviews, sorts and routes incoming mail; distributes outgoing mail.
• Greets visiting clients and directs them to the correct person.
• Answers telephones and gives information to callers; routes calls to appropriate personnel.
• Orders and stocks office supplies.
• Fills in for the receptionist and provides other departments with administrative support as needed.
• Ensures timely and accurate performance on assigned projects.
• Maintains compliance with project budgets, turnaround times, and deadlines.

Who You Are

• You have a High School diploma required.
• You have 2 years of experience in administrative support required.
• You have experience working in a professional service or accounting firm preferred.
• You have strong organizational and customer relation skills.
• You have working knowledge of practice management systems.
• You have the ability to communicate clearly in writing and verbally.
• You can work on multiple projects and meet deadlines by setting priorities with work projects.
• You establish and maintain effective working relationships with co-workers and clients.
• You are proficient with computers, Microsoft Office (Word and Excel) and using various software packages.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Benefits and Compensation

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local / state regulations regarding displaying salary ranges.

Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Salary Range : $19.00 - $29.00 per hour

What to Expect Next

We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals.

In the meantime, we encourage you to check us out on Facebook, Twitter, Instagram, LinkedIn or our About Us page.

Eide Bailly LLP is proud to be an affirmative action / equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

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Last updated : 2024-03-27