Benefits:

• Opportunity for advancement
• Employee discounts
• Flexible schedule

Job Title: Administrative Assistant
Non-Exempt: No
Remote: No
Department: Accounting
Reports To: Chief Financial Officer
Work Hours: Part-Time 10 AM 2 PM (Monday-Friday)

POSITION SCOPE:
EEA Companies is looking for a dedicated Administrative Assistant to work in our Greensboro, NC office assisting with front desk duties.
ESSENTIAL DUTIES & RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may enable individuals with disabilities to perform essential functions.

• Welcome guests and customers by greeting them in person or on the telephone, answering or directing inquiries.
• Maintain customer confidence and protects operations by keeping information confidential
• Assist building manager with tenant inquiries, vendor relations, and building access
• Make travel arrangements as required for management team members
• Make lunch, dinner, meeting, or other reservations and orders, as required, along with assisting in the execution of company events, meetings, and special projects.
• Assist other departments with administrative support, preparing employee gifts, creating presentations, documents, proposals, etc.
• Manage all interoffice mail and packages by preparing mail and shipping labels using USPS, FedEx, or other national courier services.
• Deliver mail to the post office and tenants as needed
• Ensure copiers, printers, and fax machines are loaded with paper and operational
• Order and maintain office and coffee supplies by checking stock to determine inventory and anticipating needed supplies.
• Oversee and manage the overall upkeep of common areas such as kitchen, conference rooms, etc.
• Prep office by ensuring dishwasher is loaded/unloaded, plants are watered, and newspapers are collected from the front of the building
• Ensure that the company has adequate and suitable resources to complete its activities.

Knowledge, Skills, and Abilities

• Knowledge of office processes, procedures, and technology
• Advanced reading, writing, and analytical skills
• Ability to deal tactfully with customers
• Ability to work independently without direct supervision
• Ability to use initiative and independent judgment within established guidelines
• Ability to communicate effectively and professionally

Required Education and Experience

• High school diploma or equivalent
• Competency in Microsoft applications, including Word, Excel, and Outlook
• Proven organizational, verbal, and written communication skills are required
• Attention to detail and the ability to multi-task is an asset

Supervisory Responsibility:

• This position has no direct supervisory responsibilities.

ADDITIONAL DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time or without notice.
AFFIRMATIVE ACTION/EEO STATEMENT:
EEA Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. EEA Companies is proud to be a drug-free workplace. However, screening tests for alcohol and illegal drugs may be performed on applicants and employees as a condition of employment.
Internal Candidates Only:
Internal Candidates must meet all metrics in their current role to be considered for internal career transition. In addition, if the internal candidate is interested in the posted position, the candidate must have approval from their immediate supervisor.