Company Description - Adams Electric is committed to exceeding our clients expectations. We add value to our clients through our passionate team committed to achieving excellence and creating relationships built to last. We know our associates are our best asset. Therefore, we invest in our associates by providing skilled training programs and opportunities for professional growth. By creating a culture based on safety, teamwork and trust; our associates have the confidence, training and knowledge to build a successful and long-lasting career at Adams Electric.

General Position Summary
The Administrative Assistant is responsible for providing full-time administrative support to our corporate office. This position will provide general assistance to all levels of staff within Adams Electric Company.

Responsibilities:

• Assist CFO with monthly and year end closings
• Assist with bank accounts and Credit Card reconciliations
• Assist Payroll Manager on a weekly basis and cross-train
• Answer, direct and process all calls and inquiries accordingly
• Assist accounting department as needed with purchase orders, billing, filing, etc.
• Subcontract administration through issuance of subcontracts, issuance of subcontract change orders and maintenance of COIs
• Issue purchase orders to project managers
• Assistant HR Department
• General filing and administrative duties including, but not limited to, filing, scanning, shredding, etc.
• Provide general assistance to company leadership as requested

Qualifications:

• Associates Degree in Business Administration or related discipline
• Minimum 2 years office administrative work experience
• Can be a combination of education, training and relevant experience.

Required Skills:

• Computer, filing, and excel knowledge required
• Attention to detail is a must; strong analytical skills favored
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Blubeam preferred
• Spectrum Viewpoint experience required
• Ability to prioritize and manage multiple tasks, changing priorities as necessary
• Ability to work under time pressure and adapt to changing requirements with a positive attitude
• Effective oral and written communication skills as required for the position
• Ability to be self-motivated, proactive and an effective team player
• Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
• Positive can do attitude a must

Work Environment/Job Conditions:

• General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning.
• Noise level is usually low to medium
• Occasional lifting of up to 35 lbs.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.