Summary:

Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by Director. Schedules appointments, gives information to callers, and otherwise relieves Director of clerical work and minor administrative and business detail by performing the following duties. Meets Company’s established attendance policy and performs essential job functions during scheduled hours and extended work hours when demand requires.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Reviews and codes invoices to prepare for payment.

Maintains an inventory of supplies and places orders as needed.

Transcribes notes on computer when assigned.

Composes and types routine correspondence. Proofs presentations, correspondence, and other department output as assigned.

Files correspondence and other records. Acts as custodian of documents and records. Manages filing system and call-up file.

Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.

Schedules appointments, manages supervisor’s daily schedule, and makes low level decisions pertaining to the supervisor’s schedule and work demands.

Greets visitors, ascertains nature of business, and conducts visitors to appropriate person.

Handles routine tasks on behalf of director such as confirmations, return of phone calls, and files requests on the behalf of the director / manager.

Arranges travel schedule and reservations.

Compiles and types statistical reports using spreadsheet or other software.

Updates and distributes manuals.

Records minutes of staff meetings when assigned. Routes minutes appropriately.

Makes copies of correspondence or other printed matter and distributes accordingly.

Prepares outgoing mail.

Assists others with telephone coverage as requested.

Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES. This job has no supervisory responsibilities.

Job Type: Full-time

Pay: $15.50 - $32.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Greensboro, NC 27410: Relocate before starting work (Required)

Work Location: In person