Administrative Assistant- School of Pharmacy
Salary: Commensurate with experience
Benefits: Generousbenefits include paid time off including holidays and vacation, retirementmatch, and tuition remission for employee and dependents.Details at www.duq.edu/benefits
Location: Pharmacy
Position Status: Full-time(Grant Funded)
Hours: Varied
Position Number: 010109
FLSA Status: Non-exempt
POSITIONSUMMARY:
This grant funded position that will be evaluated yearly.
This position is responsible for maintaining and monitoring financial datarelated to research accounts in the School of Pharmacy. Responsibilitiesinclude the following:
Prepares and distributescomputer-generated monthly financial reports.
Analyzes, presents, and interprets thefinancial reports to the Principal Investigator, Financial Manager, andDirector of Operations.
Assists in budget reconciliation,expense reimbursement, and grant reporting according to DU and funding agencyguidelines.
Assists the PI with budgetprojections.
Responsible for the processing oforders, reconciliation of actual and encumbered expenditures, record-keeping,processing journal entries and budget modifications as needed, and providing statusreports to the authorizer, the Financial Manager.
Provides regular budget monitoring toinvestigate charge variances with expected costs.
Assists the Principal Investigator andFinancial Manager in monitoring grant end dates and reporting deadlines.
Serves as the liaison for researchaccounting and purchasing.
Provides all necessary information tothe Human Resources Manager for hiring of grant-funded employees, includingterms of employment, and detailed position descriptions.
Ensures that the School is incompliance with all accounting procedures.
DUTIESAND RESPONSIBILITIES:
Supporting faculty and the Finance Manager in post-award grant staffing, grantrelated purchasing, budget reconciliation, expense reimbursement, and grantreporting according to DU and funding agency guidelines.
Assisting faculty with pre-award taskssuch as grant preparation and submission, working with faculty to develop andplan grant submission timelines and budgets within agency guidelines.
Monitoring budgets and reportingmonthly to Grant PIs.
Administrative tasks includingmaintaining office-filing systems using software such as Microsoft Word, Excel,PowerPoint and Outlook; ordering laboratory and office supplies andequipment.
Providing all necessary information toHuman Resources Manager for hiring of grant-funded employees, including termsof employment, complete and accurate budget numbers and detailed positiondescriptions
Completes otherduties as assigned.
REQUIREMENTS:
Minimum qualifications:
Bachelor's degree in accounting, finance or a related field from an accredited institution.
2 years of experience in financial support roles.
Experience withfinancial reporting.
Alternately, the successful candidate may possess any equivalent combination ofexperience and training, which provides the knowledge, skills and abilitiesrequired to perform the essential job functions. This includes, but is notlimited to, the following:
Knowledge of grant and contract management and compliance regulations.
Strongorganizational and multi-tasking abilities.
Ability to workindependently and as part of a team.
Excellentcommunication and interpersonal skills.
Commitment to the University's values of diversity, equity and inclusion, andrecognition of the importance of treating each individual with dignity andrespect consistent with the University's Mission.Demonstrated experience with, andunderstanding of, the broad diversity of the University community (students,faculty, staff and others).
Ability to establish and maintain effective working relationships with theUniversity Community.
Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University.Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and an ecumenicalcampus community.
APPLICATIONINSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University valuesequality of opportunity as an educational institution and as an employer. Weaspire to attract and sustain a diverse faculty and staff that reflectscontemporary society, serves our academic goals and enriches our campuscommunity. We particularly encourage applications from members ofunderrepresented groups and support dual-career couples through our chartermembership in thisregion's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university andits Spiritan heritage byvisiting http://www.duq.edu/about/mission-and-identity/mission-statement.Those invited to campus for an interview may be asked about ways in which theysee their talents contributing to the continued growth of our community andfurthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit.Duquesne University is Catholic inmission and ecumenical in spirit.Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.