Overview:

As the Executive Assistant, you will play a vital role in ensuring the smooth operation of our technology department. You will assist the Executive Team in various administrative and operational tasks, focusing on data entry, data integrity, office management, and customer service. This position requires a detail-oriented individual with excellent organizational skills and proficiency in computer applications.

Responsibilities:

• Data Entry and Record Keeping:
• Accurately input and maintain records of customer data and communication logs.
• Ensure data integrity and confidentiality in all data management tasks.
• Customer Service:
• Provide prompt and professional responses to customer inquiries via phone and email.
• Coordinate interdepartmental communications related to customer files and inquiries.
• Dispatching and Data Verification:
• Dispatch incoming scheduling emails to the relevant departments.
• Verify accuracy and prioritize information for computer entry.
• Administrative Support:
• Assist in managing day-to-day office operations, including scheduling meetings and handling correspondence.
• Perform general office duties to support the technology department.
• Client Interaction:
• Serve as a point of contact for client inquiries, ensuring excellent customer service.
• Team Collaboration:
• Collaborate with sales and marketing teams on various tasks, including appointment confirmation and document preparation.
• Process Improvement:
• Identify and implement improvements in administrative processes to enhance efficiency.

Qualifications:

• Proficient computer skills, including Office 365, Excel, Word, and Google Suite.
• Proven experience as an Office Assistant or in a similar role
• High school diploma or GED equivalent required; some college business courses preferred.
• Strong attention to detail and accuracy in data entry and record keeping.
• Excellent communication skills, both verbal and written.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Self-motivated with the ability to work independently and as part of a team.
• Professionalism, reliability, and punctuality are essential.

Working Hours:

• Monday to Friday, 8:00 am to 5:00 pm

If you are a proactive individual with a passion for maintaining data integrity, providing excellent customer service, and supporting office operations, we encourage you to apply for this exciting opportunity to join the team as an Executive Assistant.

Job Type: Full-time

Pay: $37,440.00 - $47,840.00 per year

Schedule:

• 8 hour shift

Ability to Relocate:

• Ardmore, OK 73401: Relocate before starting work (Required)

Work Location: In person