Addison Group is currently representing out client, a leading real estate company in finding an Administrative Assistant to support the Managing Director in the DC office.

Responsibilities

• Processing invoices and expense reports
• Providing direct administrative support to management or C-Suite executives
• Coordinates daily, weekly, monthly meetings, conference calls and special events; in addition to collecting and preparing meeting information, data, etc.
• Manages the contact database using Microsoft Excel, including data entry, conducting searches, manipulating data, and facilitating use of database for marketing purposes
• Calendar management; schedules and coordinates internal/external meetings and appointments. Proactively ensures executive(s) are prepared with necessary materials for meetings and events
• Professionally communicates effectively with executives, and administrative and line management to gather, record or convey relevant information
• Prepares vendor contracts and contract approval forms

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Polished/highly professional demeanor
• Proficient in Microsoft Office Suite, Yardi