Administrative Assistant

We are one team, dedicated to working collaboratively to develop tailored security solutions for our customers. As a critical part of the team, the Administrative Assistant to our Operations team works onsite with our all our departments to ensure that all jobs come to fruition on time and on budget. As an integral part of the team, you are expected to provide input into all areas of our business so that we can become better at what we do.

Essential Responsibilities:

• Plan and schedule appointments and jobs for all team members.
• Schedule all service-related appointments.
• Manage our company's Trade Management platform.
• Coordinate on time order delivery from vendors.
• Assist in document preparation.
• Take ownership of permitting process.
• Develop and implement processes for optimizing teams’ performance.
• Coordinate due diligence activities with other internal groups to ensure correct structuring of project.
• Assist in leadership of special projects as they arise.
• Perform all other office tasks as needed.

Required Skills:

• Knowledge of computer programs including word processing, spreadsheets, CRM and others.
• Ability to plan, organize and prioritize work paying close attention to details.

· Previous experience in office administration in a trade environment.

· Ability to prioritize and multitask.

· Excellent written and verbal communication skills.

· ​Kowledge of MS Office and in particular Excel a must.

· Strong organizational skills and attention to detail.

· Project management experience, a plus.

Personality:

• Demonstrate and promote a spirit of cooperation and teamwork throughout the Company.
• Continually look for ways to improve our processes and ability to serve our customers effectively.
• Improve personal performance on a continual basis.

· Proven problem-solving skills, critical thinking skills and the ability to effectively read, write and give oral presentation(s).

What We Offer:

· Competitive compensation

· Paid training

· Comprehensive benefits

This is an on-site position in our Hollywood, Florida office