830 Assistant Office Manager Jobs in Chicago, IL
DePaul Talent Acquisition is Hiring an Assistant Office Manager Near Chicago, IL
What You'll Do:
Office Management Support
- Responsible for front office functions including:
Answers phones, provides information about the clinic, sends/receives/processes intake forms; Greets and registers clients in the clinic; Maintain a welcoming clinical environment for our clients, students and educators; Coordinates clinic schedules with clients, clinical educators and students; Manages client referrals and clinic waitlist; Schedules therapy rooms; Manages and maintains clinic recordings recordings on VALT; Manage student and supervisor compliances and requirements, and supervise student clinic workers. - Responsible for overall office administrative support including:
Completes administrative requests, as needed; File, retrieve, and organize client records; Coordinates facilities and technology requests; Maintains and ensures cleanliness and disinfection of family viewing room, clinic waiting room, clinic toys, materials and supplies. - Medical/Center Records:
Works with clinic director to maintain healthcare technology such as electronic medical records, scheduling and inventory systems; Manages clinic donations; Maintains client medical records on Clinic Note - Supervise student workers.
Marketing and Outreach
- Manages and updates website and social media accounts; Assist in the development of promotional materials, newsletters, communications, and departmental reports; Oversees social media calendar with content created by students.
Data Management
- Disseminates and collects stakeholder surveys/data; Maintains the DePaul Speech & Language Clinic database; Enters client information into databases; Runs, creates and distributes database reports; Enters, tracks, and runs report (e.g. clinical output, clinical outcomes data etc.)
- Management of Student Compliances, Affiliation Agreements, Clinical Educator Requirements
What You'll Need:
- High school graduate.
- Bachelor degree preferred.
- Minimum 3 years experience working in an office setting preferred, or other administrative experience. Previous office, administrative, and marketing experience required, experience in medical or social services field preferred.
- Proficiency in producing data and narrative reports for a professional audience.
- Must be reliable, detail-oriented and capable of working with minimal supervision.
- Should be comfortable interacting with children, adolescents, and families.
- Familiarity with EMR's preferred.
- Bilingual in Spanish in preferred.
- Must be able to work some evening hours and maintain a flexible schedule. Must be able to work independently and meet deadlines. Must be able to work in a team environment and provide excellent customer service to all stakeholders (clients, staff, faculty, students, and the community).
Perks: - Working for a stable and well-known University that values diversity and inclusion.
- Top choice medical, dental, and vision benefits.
- Retirement plan matching contribution of 10%.
- Tuition waivers for employees and dependents.
- Generous paid time off, sick time, holidays, floating holidays, and more!
- Full-Time Benefits
Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.
Required Background Check:
Mandated Reporting of Child Abuse & Neglect:
Illinois Department of Children & Family Services (DCFS)Illinois Abused and Neglected Child Reporting ActDePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
Job Summary
Full Time
$65k-95k (estimate)
05/19/2024
07/17/2024
The job skills required for Assistant Office Manager include Customer Service, Scheduling, Administrative Support, Front Office, Office Management, etc. Having related job skills and expertise will give you an advantage when applying to be an Assistant Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Assistant Office Manager. Select any job title you are interested in and start to search job requirements.
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Quotes from people on Assistant Office Manager job description and responsibilities
An assistant office manager's duties mostly revolve around performing clerical tasks, such as organizing and maintaining accurate schedules and documentation, obtaining office supplies and equipment, arranging meetings and appointments, preparing reports
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Assistant office managers are professionals who coordinate and organize office procedures and administrative duties.
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Communicated frequently with vendors to ensure timely and accurate delivery of office supplies and services.
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Coordinate office staff activities to ensure maximum efficiency. Ensuring timely and accurate reporting and managing office budget.
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Oversee adherence to office policies and procedures. Require administrative tasks such as managing supplies, planning meetings, and organizing the office.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Assistant Office Manager jobs
Partner with HR to maintain and update office policies as needed.
03/13/2022: San Francisco, CA
Be organize when it comes to paper filing and archiving of files.
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Become proficient with Microsoft Outlook, Excel and Word.
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Gain relevant office management and processes experience.
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Use project management software to deliver accurate reports.
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Step 3: View the best colleges and universities for Assistant Office Manager.
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