Admin Executive Assistant

Job ID

27779

Location

Medgar Evers College

Full/Part Time

Full-Time

Regular/Temporary

Regular

Add to My Favorite Jobs

POSITION DETAILS

Medgar Evers College (MEC), a nationally recognized leader in urban-serving education, is one of twenty five colleges within the dynamic City University New York (CUNY) System. Named for the late civil rights leader, Medgar Wiley Evers (1925-1963), the College's mission is to develop and maintain high quality, professional, career-oriented undergraduate degree programs in the context of liberal education.Located in Central Brooklyn, MEC was established in 1970 with a mandate to meet the educational and social needs of the Central Brooklyn community. The College is committed to a student-centered education and advancing knowledge through scholarly research.

The Administrative Specialist will report to the Dean for the School of Professional Studies and Community Development (SPCD) and will assist in encouraging and facilitating matriculation into Medgar Evers College from Community Grant Programs and School of Professional and Community Development. Responsibilities will include participating in community outreach and services on behalf of a College and assist in defining program goals, objectives, risks, roles and responsibilities

The Administrative Executive Specialist will also be responsible for:

• Overseeing day to day operations at the office of SPCD

• Coordinating and facilitating the seamless flow of work between the School of Professional and community Development and the academic and administrative units of the college, and various other constituencies; serves as a liaison, monitors progress of projects, and briefs the Dean on the projects and activities as appropriate.

• Assisting with the resolution of highly sensitive and confidential administrative matters.

• Reviewing and editing written communications to ensure they reflect the proper message, tone and draft, and format correspondence related to areas of responsibility.

• Working independently and as part of a team on the execution of on-and-off campus programs and events involving the School of Professional and Community Development.

• Conducting research in response to the initiatives of the Dean of SPCD and to prepare relevant documents and materials.

• Overseeing the Dean’s calendar by prioritizing and scheduling on and off campus meetings, speaking engagements, local and national and international travel while balancing demands on the Dean’s time and ensuring that the Dean is prepared for all activities.

• Managing mail by responding to letters and inquiries from faculty, students and the public; provide information as appropriate and refer matters to other areas of the college as necessary; track referred items to completion

• Facilitate the flow of information to and from the Office of Student Success as well as review and reply to correspondence as appropriate.

• Researching issues of importance and sensitivity and gather briefing materials for the Dean.

• Reviewing and evaluating work products, methods and meet with staff to identify and resolve problems.

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

Master's Degree Preferred

CUNY TITLE OVERVIEW

Provides support to a Campus or University Executive, organizing and supervising unit activities.

• Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events. Maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule.

• Coordinates Executive communications, including those requiring a high degree of sensitivity. May respond to public inquiries as well as requests from within the Campus/University community.

• Organizes, creates, and distributes key, complex management reports with a high degree of accuracy.

• Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.

• Procures required internal and external resources and services and manages their utilization.

• May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing.

• May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.

Job Title Name: Administrative Executive Assistant

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).

CLOSING DATE

April 20, 2024

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.