Job Description

Department: Cumberland County Children and Youth Services

Address: 16 W. High Street, Suite 200, Carlisle, PA 17013

Work hours are 8:00 am to 4:30 pm; Monday through Friday (75 hours bi-weekly)

Type Position: Permanent / Full-Time

External or Internal: External

Position Code: CY3004

Title: Administrative Assistant

Salary: $32,155.50

Pay Range & Step: B21-1

Posting Period: 2 weeks

Recruitment Methods:

• Transfer
• Reassignment
• Voluntary Demotion
• Promotion

Job description:

OVERALL OBJECTIVE OF JOB:

To ensure the efficient operation of the agency office by providing specialized secretarial and clerical duties.

ESSENTIAL FUNCTIONS OF JOB:

• Types letters, reports, memos and other documents required by the department staff
• Operates and maintains computer, printer, copier, scanner and other office equipment
• Updates computer databases as needed
• Troubleshoots minor computer problems and solves them when required.
• Utilizes case management system and inputs data as needed
• Creates various department forms and reports
• Does case filing, copying, and collating for staff
• Greets and assists the general public that come int the agency
• Answers telephone and takes messages or transfers calls to the proper individuals
• Sorts and distributes departmental mail
• Maintain accessibility and updated passwords to all required programs
• Sends various requests, reminders, letters, and other correspondence to families as required.
• Attend meeting and trainings as assigned

OTHER DUTIES OF JOB:

• Maintains spreadsheets and databases tracking time sensitive information
• Process incoming referrals and associated paperwork
• Perform tasks associated with the intake unit
• Perform other job-related duties as required

MET’s:

Completion of a high school diploma or equivalent; or any combination of equivalent experience and training

Selection Criteria:

• Meet the minimum experience and training for the job
• Meritorious service: defined as the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting.

Current County Employees will follow the County Promotion/Demotion Policy.

If you are contacted for an interview and need accommodations for the interview due to a disability, please advise the interviewer of the accommodations you require well in advance of the scheduled date.

CUMBERLAND COUNTY IS AN EQUAL OPPORTUNITY & AFFIRMATIVE ACTION EMPLOYER

Company Description

Mission Statement:The most livable community with the most efficient and effective public services in Pennsylvania.

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!
Cumberland County Diversity, Equity, and Inclusion Statement

Cumberland County acknowledges and celebrates the unique characteristics of our residents, employees, and visitors. We identify diversity as a strength and consider it a growing, valuable asset of our community. We thoughtfully offer services and opportunities by understanding the different needs of our residents and actively engaging the underrepresented. Everyone who lives, works, and visits Cumberland County will benefit from our commitment to a welcoming environment.

Benefits

Medical Benefits:

• Capital Blue Cross Medical Insurance (currently with options for no out of paycheck costs)
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance (currently with options for no out of paycheck costs)
• United Concordia Dental Insurance (currently with options for no out of paycheck costs)

Retirement Benefits:

• County Retirement Pension
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
    • Age 55 with 20 years of credited service
    • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off:

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt)
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits:

• Tuition Reimbursement
  • 75% of tuition & book costs reimbursed up to $1,200 per semester for pre-approved courses earning a grade C or better (after 6 months of Full-Time Employment)
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance