Job Description

The Lead Executive Assistant performs a wide variety of comprehensive administrative duties. This position requires someone who is able to work independently, is a self-starter and is able to respond in a matrixed, fast paced environment. The ideal individual must have the ability to multi-task while maintaining full attention to detail and priorities.

 This position requires the ability to resolve complex and confidential administrative issues in addition to completing routine administrative functions effectively and timely. Excellent time management skills together with advanced Microsoft Office skills to include creation of Power Point decks, planning and scheduling team meetings and events are required. Superior customer service experience is needed to manage client requests and issues as you assist leadership in maintaining a positive image to all Aramark stakeholders at all time.

Job Responsibilities

• Proactively manage the calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences.
• Arrange travel plans, to include international travel, and compile itineraries and documents for travel-related meetings.
• Lead coordination amongst other executive assistants in the business.
• Compose and prepare communications, reports, and confidential correspondence for executive team.
• Manage and help execute team meetings such as monthly, quarterly, yearly and other important events for the department.

• Conduct a variety of miscellaneous administrative tasks as assigned which are reasonably within the scope of the activities enumerated above.

Knowledge and Skills

• Strong organizational skills and possess the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management.
• Demonstrate the ability to act in a professional yet warm manner and maintain competency in a fast paced, demanding work environment.
• Must have superior communication and organizational skills, able to work independently and with other Executive Assistants.
• Must have initiative and decision-making skills with the ability to make judgment calls to determine the correct action or approach in non-routine assignments and projects.
• Highly refined ability to use discretion regarding confidential information.
• Professional in all dealings with customers, vendors, and Aramark employees.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• High School Diploma (required), Bachelor's degree a plus

• Minimum 8 yrs administrative experience, with 4 years supporting an executive level leader
• Candidates should have a validated understanding of computers, Microsoft Office, printers, fax machines, telephones, and photocopiers.
• Shows initiative, follows established procedures
• Excellent verbal and written communication & listening skills
• Demonstrates self-development, and integrity
• Read and understand information and ideas presented in writing
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Strong digital literacy skills required i.e. Microsoft office, Excel, Word, PowerPoint
• Strong problem solving, analytical, and organizational skills

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food, facilities, and uniform services in 19 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.