Are you ready to be the conductor of first impressions?

From captivating melodies to harmonious collaborations, we strive to hit all the right notes in everything we do and you will be setting the tone for Tambourine HQ Office. We are seeking our new Office Manager who will set the tempo for our company's rhythm. As the face of our harmonious ensemble, you will be responsible for orchestrating a seamless symphony of greetings, communications, and administrative tasks.

Join us in creating a crescendo of excellence for our employees, candidates, and clients.

This position is based in our HQ in Fort Lauderdale, FL office.

Tambourine is one of the country’s fastest-growing hospitality & tourism marketing firms. Combining best-in-class tech with award-winning creative design, we revolutionize e-commerce for hotels, resorts and destinations.

Championing professional growth, prioritizing wellness and nurturing a healthy work-life balance is our formula for a unique company culture.

A few of our perks include 100% company-paid medical insurance, generous paid time off & holidays, maternity/paternity leave - and more!

Find us @TamboGram to learn more.

Reception / Admin Responsibilities

• Greeting employees, clients and contractors to the office, ensuring guests are comfortable and are connected with the right office personnel
• Answering phone calls, transferring callers as appropriate
• Setting a positive tone for the office by ensuring everything is running smoothly
• Managing incoming and outgoing correspondence, including emails, mail and packages - including maintaining inventory of shipping supplies.
• Maintain and update a budget sheet with all expenses, and provide the accounting team with receipts/records of purchases
• Other responsibilities as assigned

Culture Responsibilities

• Maintaining an inventory of swag for the office
• Work with the HR team on the execution of company wide events such as celebrations, year-end holiday party, town halls, meetings, workshops, etc.
• Work with the HR team on the execution of employee appreciation initiatives such as: employee yearly anniversaries, life event celebrations
• Work with all departments on execution of any team related meeting or lunch catering
• New Hires - setup desk for all new employees (welcome sign and Tambo swags)
• Coordinating domestic and international travel arrangements for employees and clients, including flight, hotel, and car rental reservations, etc.
• Assist with any client-related initiatives such as ordering catered meals, preparing conference rooms, planning events, shipping welcome packages, etc.
• Decorating the office for holidays such as Valentine’s Day, St. Patrick’s Day, Halloween, Christmas, Hanukkah etc.
• Other responsibilities as assigned

Office Maintenance

• Monitoring, ordering and refilling inventory for the office, kitchen and bathroom supplies
• Maintaining cleanliness in the office by either communicating with the nightly cleaning crew or cleaning as needed
• Being attentive to any office daily needs such as refilling kitchen and bathroom supplies, watering plants, tidying conference room spaces, etc.
• Organizing closets and maintaining organization of the closet spaces
• Managing relationship with building management, security, and maintenance crew
• Ordering repairs for office equipment and maintenance, connecting with, overseeing and escorting vendors
• Manage maintenance on the company car
• Respond to emergency calls from either internal team or building management as the main point of contact
• Other responsibilities as assigned

What we need from you:

• A symphony of excellent communication and interpersonal skills.
• Professional appearance and demeanor that sings in perfect harmony.
• A virtuoso of organization and multitasking abilities.
• Proficiency in Google Suite (Word, Excel, Outlook).
• Ability to maintain confidentiality and handle sensitive information with discretion.

We offer:

• Medical Insurance (base option 100% paid by us)
• Dental & Vision Insurance
• 401K (after one year of employment)
• Life & Long Term Disability Insurance (100% paid by us)
• Additional Life & Short-Term Disability Insurance
• Parental Leave (up to 3 months paid)
• Pet Insurance
• Generous Paid Time Off
• 12 Paid Holidays
• Extra PTO for recreational stays in client properties
• Creative work atmosphere and culture
• Top tier hardware and industry software (We love Apple products!)
• Tri-Rail Commuter Discount
• Gym Access

Equal Opportunity Employer:

Tambourine does not discriminate, and prohibits discrimination and harassment against any employee or job applicant based on race, color, religion, gender, gender expression, sex, sexual orientation, age, martial status, national origin, disability, genetic information, pregnancy, military status, or any other protected characteristic as outlined by federal, state, or local laws, in the process of hiring, retention, or the promotion of the employee.