Description

SUMMARY DESCRIPTION: 

To perform a variety of diverse and complex secretarial and clerical functions to relieve learning directors in schools of administrative detail; to provide clerical and technical assistance to administration; to maintain a variety of student records and files; to plan and organize office activities; and to coordinate flow of communications for the administrator; and to perform a variety of duties relative to assigned area of responsibility.

DUTIES AND RESPONSIBLITIES 

Essential and other important responsibilities and duties may include, but are not limited to, the following:

1. Provide assistance to school administration, teachers, parents and students in order to assure the student’s success in the school’s program.

1. Serve as secretary to one or more supervisor within an assigned school office; plan and organize activities to coordinate flow of communications with supervisor.

1. Facilitate problem solving for students on campus; assist in various programs available, working with students, parents, teachers, completing necessary forms, scheduling meetings and conferences, translating as required (if applicable).

1. Facilitate and assist community agencies in support of students; assist parents in filling out paper work; inform parents of situations regarding students.

1. Assist in enrolling scheduling, providing information for new students; prepare necessary forms and information needed to students upon transferring.

1. Oversee students awaiting disciplinary action, assist in disciplinary action; oversee other students in office as required.

1. Greet visitors and answer telephone; respond to questions and provide information related to department policies and functions and applicable school rules, regulations and policies; take messages or refer callers to appropriate personnel.

1. Treat anyone entering office area with respect. Act with professionalism to all students and staff.

1. Assure timely communication between office and School employees; receive, verify and transmit information to other School departments and personnel, parents, students, outside agencies and the public; obtain records and information as needed.

1. Compile information and prepare reports for assigned programs and school activities; compose correspondence and forms independently or from oral directions as required.

1. Work closely with the School counselors in placing students in appropriate programs upon entering school.

1. May attend meetings and take minutes as required; prepare meeting agendas and assure inclusion of appropriate materials.

1. Coordinate various projects independently requiring independent judgment and initiative; schedule appointments and meetings for administrator and maintain appointment calendar.

1. Operate a personal computer and peripheral equipment, using modern software, including word processing and data input; operate a variety of modern office machines and equipment such as a computer, calculator, FAX and copier; sort and distribute mail.

1. Maintain supply inventory of assigned area; order material, equipment and supplies as needed.

Qualifications

EDUCATION/EXPERIENCE:

Any combination of education and experience that would provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be: 

1. Education: High school diploma required. An Associate’s Degree, 60 credit hours, from an accredited college or university preferred

AND 

2. Experience: Experience in clerical or administrative work is desired.

THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUYIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND PERFORM ANY OTHER RELATED DUTIES, AS MAY BE REQUIRED BY THEIR SUPERVISOR. 

Coral Academy of Science is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors. The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture.