General Functions

Under the supervision of the Human Resources Assistant Manager, this position assists in matters related to human resources functions and performs a variety of routine human resources work. Duties include creating and preparing routine materials, proofreading, verifying, and editing materials for accuracy and clarity. Performs basic calculations, processes and maintains various spreadsheets, distributes employee information, performs telephone reference checks, and maintains all human resources files. Utilizes advanced computer skills to prepare correspondence, reports, charts, tables, graphs, and forms. Handles confidential information professionally and consistently with legal and ethical policies.

Major Activities (Typical Duties/Responsibilities)

• Handles the day-to-day administrative needs of the Human Resources department.
• Operates with the highest level of confidentiality in matters related to the Human Resources department.
• Drafts basic documents for review and revisions, including creation or maintenance of spreadsheets and established templates.
• Prepare, track, and manage all Family Medical Leave Act (FMLA) requests.
• Provides administrative support for correspondence, memorandums, letters, and other word processing functions, as well as filing, copying, binding, faxing, etc.
• Prepares new employee and terminated employee files, ensuring accuracy and maintain the HR filing system by accurately filing documents into appropriate employee files.
• Performs a variety of general HR administrative functions, including reference checks, background checks, recruitment and screening for open positions, attending job fairs, credit card reconciliations, employment verifications, unemployment verifications, and coordinating mailings while adhering to time-sensitive, confidentiality of documents.
• Supports and assists in coordination of internal events.
• Assist with new hire orientation and other HR presentations as needed.
• Performs basic research (both legal and non-legal).
• Maintains departmental filing, electronically and in paper format, and information stored within database systems.
• Assists HR Assistant Manager and or the HR Generalist with various research projects and/or special projects.
• Conducts various HR audits of personnel files annually or as needed.
• Research, compile and analyze data for special and personnel projects and reports.
• Performs various tasks outside of office, including acquiring supplies, mail drop off, and purchasing employee morale items.
• Performs other related duties as assigned.

Skills and Abilities

• Advanced skills in Windows and Microsoft Office Suite.
• Ability to work with sensitive situations and with confidential documents.
• Basic research competency.
• Basic knowledge of human resources functions, procedures and basic knowledge of company policies and procedures.
• Outstanding organizational, interpersonal, analytical and administrative skills.
• Outstanding verbal and written communication skills.
• Excellent attention to detail with the ability to adapt quickly, multi-task and prioritize a variety of tasks concurrently.
• Typing speed minimum 45 wpm.
• Ability to work independently with minimum supervision.

Education and Experience

• Associates degree in business or related field preferred; experience can be substituted on a year for year basis.
• Two years of experience working within a Human Resources department.
• Intermediate level position requiring two years of clerical experience.
• Current Alaska Driver’s License.

Cook Inlet Housing Authority provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Employment preference is given to eligible and qualified Alaska Native or American Indian candidates to the extent required or permitted by applicable law.

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Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you affiliated with a Federally recognized tribe?
• Are you related to anyone currently working at Cook Inlet Housing Authority?

Experience:

• Human resources: 2 years (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: In person