Purpose of Position:

The Administrative Assistant supports the Director of Operations with clerical and administrative functions and is a secondary for staffing needs throughout the operation of all Palm Aire Golf Courses.

Job Summary:

• Provide all the Administrative support required by the Director of Operations. Services performed include Daily Closings of POS and follow correct Close of Business procedures, tracking the over/under of the cash drops, preparing and delivery of deposits to preferred ClubLink US bank, balancing petty cash and managing reimbursement documentation, act as liaison for coordination within all of the departments at the Club, maintain minutes for Staff Meetings and Health & Safety Committee Meetings. Submit necessary documentation to corporate Accounting Department, HR and for Payroll procedures. Answering phone calls, greeting personal and business visitors and coordinating necessary appointments.
• Provide Administrative support for other members of the management staff, as needed.
• Coordinate staff functions.
• Conduct orientation of new personnel, Review and finalize new hire documentation on each employee and assist HR at club level with benefits enrollment documentation.
• Organize, review, obtain approval, and transmit new hire documents to HR in a timely manner.
• Assist with Worker’s Compensation claims related follow-ups.
• Compile and submit Incident Reports
• Review personnel documents, as needed.
• Order and stock office supplies for the club.
• Follow health and safety rules according to ClubLink policy.
• All other duties as assigned as necessary for fulfillment of the Club’s business plan.

Qualifications

• Must be Detail Oriented and Organized

• Working knowledge in Microsoft Office; Outlook, Word, Excel

• Ability to multi-task

• Ability to maintain confidentiality

• Excellent communication skills

• Excellent customer service skills

• 2-3 years in a similar administrative position or office setting

• Social Media Marketing knowledge is a plus