Accounts Payable Coordinator

Job Description

Location: Onsite - Corporate Classification: Full-time, Exempt

Department: Finance Reports to: Controller

Position Category: Non-Managerial Last Revised: September 2023

At ClareMedica, exceptional is the standard.

Driven by our purpose to enhance the lives of the seniors in the communities where we have the privilege to work, live, and play, the ClareMedica team is comprised of the brightest and best in their fields of expertise. From clinical excellence to unparalleled administrative support and beyond, we're working together to help seniors live happier, healthier, fuller lives.

That kind of teamwork and passion for excelling can only exist in a workplace that fosters employees' growth and wellness and where their full potential and value are realized. At ClareMedica, we're excited about great people like you. We're even more excited to support you with the resources, training, benefits, competitive compensation, and more to help you thrive and succeed in our communities.

Opportunity awaits – welcome to ClareMedica.

ESSENTIAL FUNCTIONS:

The Accounts Payable Coordinator will perform accounts payable functions through completing purchase orders, check requests, weekly check runs, and procurement card processing while providing timely responses and excellent service to the Company's internal and external customers.

DUTIES AND RESPONSIBILITIES:

• Process purchase orders, checks and travel reimbursements.
• Maintain accurate recurring payables schedule.
• Complete various month-end and year-end reconciliations.
• Process manual payments as needed.
• Weekly check runs for all companies.
• Void checks and vouchers as required.
• Reconcile petty cash.
• Maintain lease schedule for assigned branches.
• Troubleshoot system problems when required.
• Assist in 1099 processing.
• Provide branch customer service by answering questions and resolving vendor issues.
• Process procurement card and credit card invoices.
• Conform in all respects with applicable federal, state/provincial, and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.
• Perform other duties and responsibilities as required or requested by management.

SUPERVISORY RESPONSIBILITIES

• This position does not have supervisory responsibilities.

QUALIFICATIONS/REQUIREMENTS

• 3-5 years related experience and/or training or equivalent combination of education and experience.
• High school diploma or general education degree (GED) required.
• Associate degree in accounting or related field preferred
• Working knowledge of Microsoft Office-Outlook, Word, and Excel; and JD Edwards
• Ability to pay, read and interpret documents such as operating and maintenance instructions and procedure manuals; ability to write routine reports and correspondence.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percentage.
• Ability to understand and carry out instructions furnished in written, oral or diagram form; ability to deal with problems involving several concrete variables in standardized situations.
• Experience with Great Plains preferred.
• Strong technical knowledge of all aspects of accounting ability to deal with complex accounting issues.
• Ability to manipulate large amounts of data.
• Proven knowledge of bookkeeping and accounting principles, practices, standards, laws, and regulations
• Proficiency in MS Office using Excel, Word, and PowerPoint
• Self-Motivated with a desire to excel in a fast-paced goal driven work environment.
• Project and time management skills with demonstrated ability to reliably meet deadlines.
• Excellent Verbal and Written communication skills in English.
• Bilingual is a plus.

WORKING CONDITIONS

General office working conditions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential function.

While performing the duties of this job, the employee will be required to stand/walk for extended periods of time; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs, balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust to focus. Manual dexterity is required to use desktop computers and peripherals. Exposure to variable weather conditions is likely.

WORK ENVIRONMENT

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of his job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

TRAVEL

Travel is not required for this role.

SAFETY HAZARD OF THE JOB

Minimal Hazards

This job description does not list all the duties and responsibilities of the job. You may be asked by supervisors or managers to perform other instruction, duties, and responsibilities, as appropriate. You will be evaluated in part based upon your performance of the duties and responsibilities identified in this job description.

Management has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment any time, with or without cause.

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About the Company:
ClareMedica Health Partners LLC