The Office of Community Wealth Building has an EXCITING OPPORTUNITY! We are seeking an energetic, proactive, and detail-oriented Executive Assistant to support the Director and other senior staff with day-to-day administrative tasks. 

• Provides high-level administrative support and assistance to the Director and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and assisting with financial projects including budget development, processing invoices, and monitoring transactions.
• Performs additional duties at the local level such as designing flyers, managing inventory, preparing requisitions, coordinating special projects, monitoring website, and serving on various boards and groups.
• Performs other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge (some combination of the following):

• Considerable knowledge of software such as Microsoft Office Suite, RAPIDS, etc. 

• General knowledge of mathematics and accounting principles. 

• Knowledge of standard office equipment such as computers, telephones, copiers, fax machines, scanners, presentation easels, A/V equipment, and podiums. 

• General knowledge of City rules, legal codes, and court procedures; and an excellent grasp of the English language and grammar.

• Demonstrated skills in preparing documents for workshops, conferences, and meetings; customer service skills; and organizing files in a clear manner. 

• Coordinating and managing multiple schedules at once; oral and written communication. Demonstrated abilities to research information; think critically to solve problems; work independently; pay attention to detail; work efficiently in a fast-paced environment and multi-task.

Skills (some combination of the following):

• Analyzing and aggregating data for complex issues
• Preparing documents for workshops, conferences, and meetings
• Customer service
• Organizing files in a clear manner
• Coordinating and managing multiple schedules at once
• Oral and written communication
• Reconciling payment discrepancies

Abilities (some combination of the following):

• Research information
• Think critically to solve problems
• Work independently
• Pay attention to detail
• Work efficiently in a fast-paced environment
• Multi-task

MINIMUM TRAINING AND EXPERIENCE:

• High School Diploma or GED and two years of advanced administrative support, customer service, and paraprofessional analytical work, preferably with experience supporting top executives.
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification.