Classification: Contract to Hire
Contract Length: 3-months
Job ID: 16426234
At CereCore, our heart for healthcare is interconnected with our knowledge of technical solutions, creating a vital link that ultimately drives the delivery of high-quality care. CereCore is a wholly-owned subsidiary of Hospital Corporation of America (HCA) Healthcare.
CereCore is seeking an Administrative Assistant to join our team in Nashville, TN. This individual will work on-site at one of the nation's leading providers of healthcare services, HCA Healthcare.
Responsibilities:  ​

• Maintain and manage Outlook calendars and email as assigned.
• Schedule meetings (internal/external to the organization) as requested. 
• Coordinate and arrange logistics for various meetings/events and external events including meetings, conferences, entertainment, receptions, and dinners.
• Serve as primary contact for office deliveries/mail, office supplies, maintenance issues, equipment requests, new hire set up, etc.
• Assist in onboarding new employees, contractors and vendors.
• Track and report on space utilization in assigned area of responsibility Maintain Outlook distribution lists Code and coordinate all invoices through the approval process.
• Review and allocate expenses through the amex@work reconciliation tool monthly. Provide general administrative support, including making copies, filing, answering phones, delivering mail, sending faxes, drafting and typing correspondence, spreadsheets, presentations, etc.
• Order supplies for department; monitor associated expenses in relation to the budget Arrange travel as needed, including booking and creating itineraries.
• Prepare expense reports upon request Report PTO/EIB for assigned area of responsibility on a monthly basis. 
• Attend meetings, draft meeting minutes and distribute outcomes as requested.
• Produce reports as needed from Planview and HealthStream.

 
Position Requirements:

• Bachelor’s degree, very highly preferred
• 2 years of relative experience, preferred
• Flexible in supporting any office projects needing extra attention due to specific deadlines
• Assists other administrative support staff in projects and cross-coverage as needed schedule meetings/events using judgment to resolve conflicts
• Self-motivated and proactive to finish tasks on or before an assigned deadline
• Able to learn new skills quickly and self-teach when needed

 
CereCore was formed in 2001 as a shared service business within a large hospital operator. We focus solely on helping healthcare organizations align business and IT strategies to improve processes and patient care. 
 
Awards and Recognition

• Modern Healthcare selected CereCore as one of the 2020 "Best Places to Work in Healthcare."
• CereCore wins ClearlyRated's 2020 "Best of Staffing" Client and Talent Awards for Service Excellence.
• HCA Workplace Measures Up & Earns Computerworld 2017 "Best Places to Work in IT Award," an award we’ve earned since 2009. 
• HCA has been named a World's Most Ethical Company® by the Ethisphere Institute for the ninth consecutive year.
• The U.S. Chamber of Commerce Foundation presented HCA Healthcare with the 7th Annual Hiring Our Heroes Lee Anderson Veteran and Military Spouse Employment Award.
• HCA has been named a Military Friendly® Employer for the eighth year in a row. We're proud to hire and support our nation's veterans – and proud of our employees.
• HCA named a 2019 Military Friendly® Spouse Employer for the eighth year in a row.

Our Commitment to Diversity and Inclusion
We believe excellence in healthcare starts with a foundation of inclusion, compassion and respect for our patients and each other. We are committed to fostering a culture of inclusion across all areas of our organization. We are an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
 
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