FOR IMMEDIATE DETAILS about this position, please feel free to contact ANY of us:

Recruiting Contacts:
Kiana Arevalo (469) 325-3712 // Karevalo@calance.com
Sumit Kumar (469) 935-4505 // Sumit.Kumar@calance.com
Michell Casey (949) 860-4715 // MCasey@calance.com

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** We will NOT accept 3rd Party (C2C) Contractors **
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Position: Administrative Assistant
JOB REF#: 42150 - 62320
Duration: 12 Months (Contract)
Location: REMOTE - Nashville, TN 37243
Pay Rate: $24.00 per hour (W2 ONLY)

REMOTE - Candidates MUST reside/live with in 100 miles of Nashville, TN

SHIFT: 8:00 am - 4:30 pm (MON-FRI) (CST) - 37.5 hrs./wk.

Administrative Services Assistant (ASA) will support the Rape Prevention and Education (RPE) Section, assisting the Section Chief, Program Directors, and other program staff with the day-to-day administrative responsibilities of the RPE program including coordination of special events and projects as required.

RESPONSIBILITIES INCLUDE:

• Provide administrative support including preparation of reports, forms, and administrative tasks related to preparing purchase orders, travel authorizations, and expense requests.
• Submit and complete printing requests.
• Prepare contract documents including scope of services and budgets.
• Assist contract agencies with budget development.
• Process invoices to ensure timely vendor payment; and maintain Excel Invoice spreadsheets.
• Provide administrative duties including typing, word processing, and general office support.
• Support scheduling, planning, and development; order supplies, and process travel claims and invoices.
• Assist in planning trainings and events by assisting with PH-3969 development, contacting trainers, coordinating meeting spaces, and creating training materials.
• Support to the RPE Program Director; maintain and update SharePoint, H: Drive, and other databases as assigned.
• Respond to RPE emails in the RPE in-box.
• Ensure that all administrative processes adhere to public health policies, procedures, and legal records.
• Monitor the sub-recipients grant budget and expenditures.
• Assist with checking sub-recipients’ budget and funding revisions.

REQUIRED SKILLS/EXPERIENCE:

• 2 years of experience - Administrative Assistance, providing day-to-day administration, including creating reports, forms, tracking expense, travel claims/invoices etc.
• Ability to communicate effectively both orally and in written communications.
• Must be detail-oriented and highly organized with the ability to work independently with minimal supervision.
• Must have the ability to work and communicate effectively with peers, superiors, subordinates, agency personnel.
• Working knowledge/experience using Microsoft Office Programs (Word, Excel, PowerPoint, SharePoint, Outlook, etc.).
• EDUCATION: Associate degree (Required)

Calance Consultant Benefits Offerings:

• EPO/PPO Medical Plan (Cigna)
• HMO/PPO Dental programs (Cigna)

- Vision - VSP (Vision Plan Summary)

• 401K VOYA Retirement vesting program