Position: HR Coordinator Job Description

Location: Baton Rouge, LA

The Advocate/Georges Media Group is seeking a Human Resources Coordinator to join our team. We are looking for someone who is creative, independent, and pays strong attention to detail. You will play a critical role in being part of a team who thrive on communication, precision, and maintaining strong, effective relationships with our leaders and departments. If you are a talented, career driven individual with a passion for people, this opportunity could be for you!

Job Responsibilities:

• Recruiting- Collect completed paperwork, route for approval, post the position in ADP, load resumes as received if requested, schedule phone screens/interviews if requested (travel, when applicable), conduct phone screens if applicable, collect reference checks, coordinate job offer form, create offer letter, and manage through offer acceptance.
• Preemployment - coordinate with the HR team before initiating pre-employment process for new hires including pre-employment screenings, IT equipment requests, etc.
• Conduct orientations, prepare company presentations and product memos, and prepare onboarding materials to ensure that new hires experience a seamless onboarding process.
• Serve as a point person for all new employee questions.
• File New Hire paperwork into ADP file and HR folders.
• Enter the new hires in the Department of Children and Family Services (DCFS) database for tracking of child support.
• Process E-Verify within first three days of employment for new hires.
• Create and maintain requisitions in ADP and submit requested online job postings.
• Employee Status Changes- Enter promotions, status changes, title changes/ salary/ rate increases after final approval.
• HR Reporting - Diversity Stats, 401k Summary, Birthdays and Tenure for Newsletters, COBRA Reports (when applicable), all other ADP/Benefit Reporting
• Process terminations and ensure all tasks are completed on the Terminations checklist.
• Enter terminations in the Louisiana Workforce Commission online database.
• Enter Benefit elections into carrier sites.
• Help HR Team organize staff events.
• Attend career fairs and job expos as needed.
• Distribute incoming mail for the Human Resources Department
• Support all internal and external HR-related inquiries or requests as needed.
• Perform administrative duties such as maintaining employee database and sorting through emails for the HR department.
• Provide clerical and administrative support to the HR department.
• Assist with day-to-day operations of the HR department and duties.

Job Skills & Qualifications Required:

• Bachelor’s degree in Human Resources, Business Administration, or a related field of study
• Basic knowledge of Human Resources functions and administrative support
• Proven experience with Onboarding and Talent Acquisition preferred.
• A minimum of 2 years in an administrative or relevant position preferred.
• Proficiency with computers and other office equipment
• Strong communication skills

The Advocate is an equal employment opportunity employer, committed to recruiting, developing, and promoting a diverse workforce while providing unique opportunities and career paths for our employees. We encourage applicants of all backgrounds and experience levels to apply.

Salary: Commensurate with experience

Benefits: Medical, dental, vision, Life, Short Term Disability (STD), Long Term Disability (LTD), Paternity Leave, PTO and 401k Retirement Savings company match.