Description

DEPARTMENT: Human Resources

JOB TITLE: Human Resources Assistant

SHIFT: 40 Hours Bi-weekly, days

BENEFITS: Part-time, benefit eligible position

Summary/Objective 

Human Resources Assistant will provide support in the areas of employee benefits and services, employee relations, compliance, and new hire orientation. This position will utilize their organizational skills to keep HR information orderly and compliant, while also using their administrative skills to anticipate departmental needs and respond accordingly.

Essential Functions 

• Provides daily support for the Onboarding process, ensuring candidates and new hires are resourced and supported appropriately throughout their onboarding period. 
• Manage FMLA platform. 
• Assists in the coordination of Hospital sponsored activities and events.
• Project Management as assigned by HR Director.
• Maintain HRIS system for new hires, data entry of personnel information, review forms and assist with I-9 compliance.
• Supports the Talent Acquisition process by answering applicant inquiries, coordinating candidate interviews, coordinating candidate paperwork, and when needed, attending job/career fairs on behalf of the hospital. 
• Responds to HR related inquiries, determines priority level, and proactively escalates to the appropriate HR function or individual to ensure timely resolution of the matter/concern; in some cases, identifies, investigates, monitors, and resolves inquiries as appropriate.
• Responds to unemployment agency inquiries by coordinating the collection of data and preparing requested materials. 
• On a continual basis, looks for opportunities to review and enhance role and HR service delivery and effectiveness. Makes suggestions and recommendations to enhance the overall patient and employee experience. Takes action and implements improvements based on approvals received. 
• Provides back-up coverage for the HR Business Partner. 
• Keeps apprised of federal, state, and local HR laws and regulations to ensure hospital compliance. 
• Prepares and completes a variety of forms and reports, submitting them on a timely basis to ensure compliance with governmental reporting regulations. 
• Protects the confidentiality of HR data. Prepares and appropriately files (hard copy, electronic, etc.) employee paperwork, forms, documents, etc.
• Within the general context of the role, may be assigned additional duties/responsibilities not listed or outlined above.

Requirements

Qualifications 

Experience 

• Three years prior experience in an office administrative setting, preferably within an HR department/environment. 

Skills/Competencies 

• Strong collaboration and interpersonal skills, with the ability to work across organizational teams and levels to achieve desired goals and objectives. 
• Ability to work independently and make sound judgments frequently while performing various tasks and assignments.
• Knowledge of federal, state, and local regulations related to EEO, FMLA, Workers’ Compensation, ADA, and other related laws.
• Advanced skills in Microsoft Office required (Outlook, Word, Excel, PowerPoint).
• Strong understanding of social media and its utilization in an organizational/business setting.
• Good analytical, reporting and data compilation skills. 
• Ability to maintain a high degree of confidentiality. 

Education Required 

• High School Diploma or equivalent required 
• Associate degree in HR preferred.