Job Posting Title:

Business Office Manager, Ambulatory Surgery Center (ASC), UT Health Austin

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Hiring Department:

Dell Medical School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This is a full-time position to serve as a key team member in the Ambulatory Surgery Center at UT Health Austin. This position is responsible for the success of the surgical clinical enterprise's financial and unit-level performance, while supporting the oversight and development of the annual budget planning process through reporting and analysis.

Responsibilities

• Responsible for the center's daily business operations including daily management of financial transactions.

• Assist with the development of annual operating budget, providing guidance and support to all departmental personnel.

• Monitor budget to actual results and prepare variance explanation to explain derivations from the budget. Assist with planning, forecasting, and financial reporting utilizing information provided through regular budget monitoring.

• Collaborate with Dell Medical School Finance & Revenue Cycle team to manage accounts payable, receivable and month-end tasks.

• Work with UT Health Austin Medical Staff Office and Administrative Director on credentialing, policies and procedures. Liaison with physician office staff and schedulers.

• Conduct monthly meetings with ASC Leadership to review business office policy and procedure changes, financial metrics health, and front-office patient issues.

• Ensure correct billing procedures are followed for facility and provider fees.

• Assist with documenting and monitoring internal controls ensuring alignment with fiscal policies and procedures in accordance with federal, state, UT System and university regulations and policy.

• Manage departmental Front Office positions (i.e. Surgery Scheduling), providing oversight, training, resources, development and direction in the fulfillment of their responsibilities.

• Attend key meetings and facilitate monthly staff meetings in conjunction with the Administrative Director.

• Other related functions as assigned.

Required Qualifications

Bachelor's degree and three to five years of related experience in a hospital or ambulatory surgery center setting demonstrating increasing responsibility, including one year of supervisory experience. Thorough understanding of managed care contracts, facility coding, surgery scheduling, insurance verification, and ASC revenue cycle management. Broad knowledge of financial planning and budgeting, superb analytic, project management and presentation skills, as well as demonstrated knowledge of and experience managing financial and capital planning. Strong organizational skills, a flexible work style and able to manage multiple challenging projects simultaneously in a fast-paced work environment.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Advanced degree in business, accounting, finance or related field. Certified coder. Experience with University of Texas or other public procurement finance systems and processes.

Salary Range

$70,000 depending on qualifications

Working Conditions

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.