Job Title: Administrative Assistant

Duration: 3 Months (With possible extension)

Location: Indianapolis, IN (Onsite)

CONTRACTOR ADMINISTRATIVE ASSISTANT DUTIES:

PHONES Utilizing excellent customer service, answer agency main phone line via MSTeams in a courteous and patient manner and transfer to appropriate staff or department using agency contact listing.

VOICEMAILS Check the admin. email inbox for voicemail messages and forward to the appropriate staff or department.

GUESTS/VISITORS/CAMERAS Greet guests/visitors in a courteous manner, ask to help them and direct to appropriate staff or department. Watch lobby cameras for foot traffic or suspicious visitors.

CONTACT LISTINGS Maintain a current contact listing for the agency and important numbers listing. This is a living document that needs updated often. A copy to be placed in IDHS Admin Asst MSTeams chat/files and distributed to all admins.

PACKAGE DELIVERIES notify appropriate contacts of any FedEx or UPS boxes dropped off at the front desk.

COPY ROOMS maintain each of the three copy rooms with paper and office supplies and maintaining copy machines.

SCANNING scan old paper files into an online electronic software system.

VALIDATE PARKING validate garage parking tickets when appropriate, via an online electronic software system.

Thanks & Regards,
Velmurugan
Blue Bird Technologies Inc, Marietta, GA |
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