Our client, a renowned financial services firm, is seeking an experienced, trustworthy, and collaborative Executive/Personal Assistant, providing support with responsibilities that blend between business and personal for their CEO. This is a high-level EA/PA role that requires a 24/7 mentality, and the successful candidate must have experience doing personal aviation for an executive. The role is mainly remote, except for about 6-10x a month when the executive is in office. Whenever the CEO is in the office, this person would need to be as well. This is a great opportunity to support a wonderful executive and also work get involved with his personal charity work.

RESPONSIBILITIES

• Assist the CEO with calendar management including scheduling appointments, booking meetings, and coordinating with internal and external stakeholders.
• Assist with all travel arrangements including booking flights, hotels, cars, and handling visas as necessary for both CEO and family, although primarily for CEO.
• Look/plan for ongoing board meetings, events that need to be blocked in calendar.
• Help manage sourcing and oversight of maintenance, services, bill-pay and other household matters.
• Protect the CEO's time; adequate blocks for phone calls, emails, meetings that run over.
• Register guests into security prior to arrival, as well as confirming meetings in advance.
• Perform personal tasks including running errands, picking up morning smoothies, making reservations, shopping, doctors and fitness appointments, and other ad hoc requests.
• Organize, prioritize, and execute assigned projects from start to finish, manage timelines to ensure deadlines are met and collaborate cross-functionally.
• Work from time to time with CEO's wife; organize domestic and international travel logistics for family
• Liaise with the Family's nonprofit charity and staff on a variety of matters
• Organize family travel, including but not limited to holidays and family vacations
• Complete expense reconciliations and prepare and submit expense reports in accordance with company practices.
• Buy/send gifts on behalf of CEO and family for special occasions.
• Manages CEO's reputation and relationships both professional and personal.
• Perform general administrative duties including filing, copying and mailings.
• Working in tandem with the CEO's driver for pickups/drop-offs for mtgs/travel
• Remind CEO of important anniversaries, birthdays, thank you notes in advance.
• Other duties as assigned.

REQUIREMENTS

• Minimum of 10 years of work experience in similar roles supporting a CEO, Founder or similar level executive, including business and personal support; preferably within the Finance industry.
• High level of proficiency in MS Office (Outlook, Excel, Word and PowerPoint)
• Trustworthy, diplomatic, tactful, operates with grace, supremely discreet, and loyal.
• Strong collaborative nature with the ability to work well independently and as part of a team.
• Well organized, detail-oriented with strong communication skills and ability to anticipate
• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.

SALARY
$150-$200K (DOE) generous bonus great benefits perks

HOURS
8:30am-6pm

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