• Maintains a significant level of trust, confidentiality, integrity, and diplomacy at all times.
• Provides administrative assistance to the executive team.
• Assists in managing executive’s calendars, scheduling appointments, and coordinating meetings.
• Handles escalated complaints and directs them to the appropriate person for assistance.
• Prepares and edits reports, presentations, and other business documents as required.
• Responds to phone calls, emails, and other correspondence, ensuring prompt and professional responses.
• Receives, sorts, screens, and distributes incoming mail; prepares out-going mail.
• Coordinates and greets credit union visitors, vendors and members.
• Collaborates with other team members to ensure seamless communication and workflow.
• Responsible for the boardroom and the boardroom kitchen to include scheduling, cleaning, stocking, and shopping for supplies. Maintains knowledge of boardroom audio visual equipment and assists when needed.
• Attend, transcribe, and distribute minutes for requested executive meetings as needed.
• Complies with all organizational Policies and Procedures.
• Coordinates VACUL and Chapter meeting events.
• Complies and completes all annual required training to include BSA, Red Flag, and Security Awareness.
• Assists executive team with conference attendance. This includes but not limited to registration, accommodations, meals, transportation, extra activities, meeting material and schedules.
• Coordinates with outside groups for use of BayPort’s meeting spaces.
• Covers for Corporate Receptionist as needed.
• Acts as back up for Executive Assistant as needed.
• Performs all other duties as assigned.

QUALIFICATIONS:

Required Education: High School Graduate.

Required Experience: in a professional office setting. 

Preferred Experience: 6 – 24 months experience in a financial institution environment.

Skills/Abilities:  

• Ability to adhere to BayPort Credit Union’s Core Values: Integrity, Be Bold, Communication, Diversity, Innovation, It’s On Me, and One Team.
• Excellent customer service skills. Proficient in Microsoft Office Suite to include Word, Excel, Power Point, Outlook, and Microsoft Office 365. 
• Problem-solving, organizational skills, attentive to detail and possess the ability to multi-task. Able to work flexible hours.

This job description is not an all-inclusive list of all the responsibilities, skills, working conditions or essential functions of this job. Management reserves the right to modify, add or remove essential functions as business needs warrant.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and reserve the right to perform pre-employment substance abuse testing.