Job ID:
13375
Location:
Newport News, VA
Category:
Clerical/Admin
Division:
EIC
Position Type:
Regular
Education:
High School Diploma
Experience Required:
2 years
Relocation Provided:
No
Position Description
Come join our team at Jefferson Lab, where great minds matter .
Posting Date: 03/19/2024
Salary Range: $36,000 - $51,500 (AS II)
Work Location Type: Flexible On-Site (working more than 60% on-site)
What your job will be like:
Are you looking for an opportunity to join an organization where you experience matters? Consider joining Jefferson Laboratory (JLab) where you will perform administrative support to the Electron-Ion Collider Project (EIC). Working as part of the EIC JLab Administrative Team to setup and schedule meetings and reviews; complete business travel requests and expense reports; and compose correspondence.
In this role you will:
Arrange events, appointments and travel
Manage phone calls and correspondence (including email, memos, letters, faxes and forms)
Attend meetings and take detailed minutes
Participate in the preparation of regularly scheduled reports
Meet and support visitors
Monitor office supplies and research new deals and suppliers
Prepare and submit expense reports
Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers
Qualifications we require:
Education:
High School Diploma
Experience:
2 years relevant experience in an Administrative Assistant role in an In-person and Virtual setting or an equivalent combination of education and experience
Knowledge, Skills and Abilities:
Strong oral and written communication skills with close attention to details
Ability to organize daily assigned task utilizing tools, like MS Excel and Microsoft Office products
Good practical experience with MS Office 365 products including MS Excel, Word, Teams, PowerPoint and SharePoint
Demonstrated experience with office management systems procedures, and office equipment, such as printers and fax machines
Strong time management and problem solving skills with the ability to prioritize work
About Jefferson Lab
Join a community with a common purpose of solving the most
challenging scientific and engineering problems of our time. The
Jefferson Lab campus is located in southeastern Virginia amidst a
vibrant and growing technology community.
A career at Jefferson Lab is more than a job. You will be part of
“big science” and work alongside top scientists and engineers from
around the world unlocking the secrets of our visible universe.
Managed by Jefferson Science Associates, LLC; Thomas Jefferson National
Accelerator Facility is entering an exciting period of mission growth
and is seeking new team members ready to apply their skills and passion
to have an impact. You could call it work, or you could call it a
mission. We call it a challenge. We do things that will change the
world.
Total Rewards at Jefferson Lab
At Jefferson Lab, we believe that a comprehensive employee benefits
program is an important and meaningful part of the compensation
employees receive. Our benefits program includes, but is not limited to:
Medical, Dental, and Vision Care Plans
Flexible Spending Accounts
Paid Time-off and Leave Programs (Paid Parental, vacation, holidays, and sick leave)
401(k) Plan – 9% Lab Contribution; 100% vested
Flexible Work Arrangements (Remote & Alternate Work Schedules available)
Tuition Assistance, Training and Professional Development Programs
Live near the waterways of the Chesapeake Bay region with access
to nearby beaches, mountains, and all major metropolitan centers on the
East Coast
Jefferson Science Associates, LLC (JSA) manages and operates the
Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is
an Equal Opportunity Employer and does not discriminate in hiring or
employment on the basis of race, color, religion, ethnicity, sex, sexual
orientation, gender identity, national origin, ancestry, age,
disability, or veteran status or on any other basis prohibited by
federal, state, or local law. As part of the JSA’s equal employment
opportunity policy, we also take affirmative action as called for by
applicable laws and Executive Orders to ensure that minority group
individuals, females, disabled veterans, recently separated veterans,
other protected veterans, Armed Forces, and qualified disabled persons
are introduced into our workforce and considered for promotional
opportunities.
JSA is committed to providing reasonable accommodations for persons
with disabilities (unless doing so will result in an undue hardship). If
you need a reasonable accommodation for any part of the employment
process, please send an e-mail to recruiting @jlab.org or contact Human
Resources by calling (757) 269-7100 and selecting option 1 between 8 am –
5 pm EST to provide the nature of your request.
Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.