The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s Human Resources department.

Duties/Responsibilities:

• Creates and maintains job requisitions in Paycom system, posting job openings on various online job boards and social media.
• Meet with department heads to determine gaps and hiring needs for the organization.
• Plans and/or attends job fairs to develop the employer brand and create a talent pool.
• Conducts or assists with new hire orientation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to manager.
• Ensures compliance with I-9 and eVerify requirements and maintains appropriate records.
• Maintains the integrity and confidentiality of human resource files, records, and documentation.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Provides clerical support to the HR department, including assisting with VOEs, UI & Separation notices, monthly invoices, COBRA notification, etc.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events or communications.
• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proven ability to prioritize and work through multiple projects within a timely manner.
• Self-motivated with ability to work independently as well as collaboratively in a team environment.
• Must be able to function and adapt to an ever-changing environment and priorities.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Strong analytical critical thinking, organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

Education and Experience:

• HR Related degree preferred but will consider experience or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.
• At least 1 year of related experience in a Human Resources support role.
• Understanding of employment laws (both federal and state).
• Experience with Paycom or similar payroll/HRIS system preferred.
• Proficiency with a variety of computer programs including MS Office (Excel, Word, PowerPoint, Sharepoint) including the ability to download payroll data into Excel to generate complex reports.

Physical Requirements:

• Regularly required to walk, sit, use hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; and talk and hear
• Occasionally required to stand, climb, balance, and stoop, kneel, crouch or crawl
• Regularly lift and/or move up to ten (10) pounds and frequently lift and/or move up to twenty-five (25) pounds on occasion
• Specific vision abilities required including close vision, distance vision, peripheral vision, depth perception and ability to adjust focus