Executive Assistant

About Asian Americans Advancing Justice-Atlanta

About The (Department) Team

Advancing Justice - Atlanta Operations Team supports every functional area that needs resources with a primary focus on planning, organizing and directing the daily routine operations of the organization. The team consists of Human Resources, Finance and Operations which together manage and optimize the inner workings of the organization so that it runs as efficiently as possible.

Position Summary:

The Executive Assistant would provide a wide variety of essential operation and administrative functions at Advancing Justice-Atlanta, from performing day-to-day administrative tasks to helping manage relationships with key stakeholders and board members. The Executive Assistant would report directly to the Executive Director.

How You’ll Contribute to Our Impact:

• Organize, schedule, and coordinate logistics for high-level meetings both internally and externally, including creating agendas for meeting
• Organize and prioritize emails using discretion, judgment, and knowledge of the organization to facilitate the Executive's Directors activities
• Provide daily administrative support to the Executive Director, including managing an active calendar of appointments and prioritizing the most sensitive matters
• Attend high-level meetings as needed to keep meeting minutes and identify tasks for follow up
• Scheduling meetings, sending reminders, and organizing catering and supplies when necessary
• Maintain electronic filing systems
• Communicate with all staff and other stakeholders on behalf of the Executive Director as needed
• Support Executive Director with presentations, panels, and other speaking engagements by gathering information and preparing talking points, slide decks, or other presentation materials
• Arrange travel itineraries for Executive Director
• Assist in various office duties, including scanning mail, organizing supplies and maintaining common spaces
• Serve as the administrative liaison to the Board of Directors, including coordinating bimonthly Board meetings and compiling, assembling, and distributing Board meeting materials, as needed
• Maintain various records and documents, such as Lobby reports, staff and board meeting notes, and receipt tracking
• Other duties as assigned by the Executive Director

• Excellent interpersonal and communication skills and a high degree of responsiveness
• Excellent organizational skills and high attention to details
• At least two years of relevant experience
• We are seeking a candidate who is self-motivating and ambitious
• Ability to maintain confidentiality
• Strong computer and other clerical skills
• Strong proficiency with digital communication and scheduling platforms, including Google Workspace, Zoom, Asana, Slack, and Calendly
• A sincere desire to advocate for the rights of immigrants, refugees, and people of color and a commitment to Asian Americans Advancing Justice-Atlanta’s mission
• Ability to work in a fast-paced and dynamic environment
• Ability to work independently and proactively in a small team
• Willingness to learn and be flexible

• Impact: We are building the power for good in the South, and your contributions will matter
• Growth: We are invested in growing your leadership within the organization and beyond
• Our Team: We are a group of talented, passionate, and dedicated people who love our community and care about cultivating meaning, authenticity, and joy in our work.
• Flexibility: We follow a hybrid work model and invest to support remote work. We encourage and support work-life balance because you’re able to do your best work when you’re living a full life.
• Benefits: We offer an attractive variety of healthcare plans, several come with a $0 employee premium, matching 100% of 401(k) contributions up to 4% of salary, paid time off and a generous holiday calendar, covering DACA/TPS renewal fees, and professional development opportunities
• Salary range for this position is $50,000-$60,000/year, commensurate with experience, and is based on principles of internal equity.

Supervisory Responsibilities:

None.

Physical Requirements:

Asian Americans Advancing Justice-Atlanta is an equal opportunity/affirmative action employer. All qualified persons are encouraged to apply, regardless of race, color, creed, ethnicity, national origin, ancestry, age, height, weight, sex, gender identity, sexual orientation, disability, HIV status, marital or domestic partner status, or religious affiliation. For any accommodations requests in the application process, please contact accommodations@advancingjustice-atlanta.org