Summary of Position:

The Accounts Payable Clerk is responsible for ensuring that vendor invoices received in Accounts Payable are legitimate obligations of the Resort and are paid in a timely manner.

Essential Functions:

• Verify invoices by reviewing for correct vendor address, general ledger code, dollar amount, purchase order, and authorized approval. Input invoices into accounting system.
•  Set up and update vendor files in computer.
•  Run checks. Assemble checks with supporting documentation. Have all checks signed by appropriate individuals. Disburse checks to appropriate vendor or department. File check copy with backup invoices. Create check registers.
•  Maintain monthly books for Check Registers, Voids and Monthly Reconciliation.
•  Coordinate with Business Center that adequate funds are on the postage meter.
•  Open and distribute accounts payable mail.
•  Research and review vendor statements for any past due balances and open credits.
•  Request copies of all unpaid invoices and send to appropriate outlet/department for approval. Maintain Pending File.
•  Research and resolve vendor challenges.
•  Audit petty cash reimbursement requests received from outlets and resort prior to check run.
•  Prepare journal entries for accrual process at month end.
•  Reconcile Open Payables report to Trade Accounts. Reconciliation of Payable General Ledger account.
•  Update 1099 information and process 1099’s at year end.
•  Any other tasks as assigned by the Director of Finance, Controller, Assistant Controller and/or the General Manager.

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the allotment of time performing each function to be solely determined by the supervisor based upon the particular requirements of the resort:

•  Assist with storage as needed.
•  Assist General Ledger function by preparing journal entries.

Qualifications:

Education: Any combination of education and experience equivalent to graduation from high school or any other combination of education, training or experience that provides the required knowledge, skills and abilities. High school diploma preferred.

Experience: Prior accounts payable experience required.

Certificates or Licenses: No special licenses required.

Knowledge, Skills, and Abilities:

• Ability to 10-key by touch
•  Ability to communicate effectively, both verbally and in writing with vendors and fellow employee
• Ability to follow instructions and meet deadlines.
•  Ability to read English and perform simple math.
•  Ability to use the ten key. Data entry speed is extremely important.
•  Ability to access and accurately input information using a windows based system. Knowledge of Excel necessary.
•  General knowledge of Windows environment with a moderate knowledge of Excel.

Personal Characteristics:

•  Behaves ethically
•  Communicates effectively: Speaks and listens in a clear, thorough, and timely manner, effectively reading and writing, using the English language
•  Professional Appearance: Exhibits an appearance appropriate for a four diamond resort (Specific grooming standards are available for review)

Source: Hospitality Online