Title : Onsite Administrative Assistant II

Location : Ft. Wayne, IN

Contract Dates : 5 / 6 / 24- 9 / 30 / 24 ( Possibility of conversion or extension)

Schedule : Monday Friday : 7 : 30an-4 : 00pm (30-minute lunch)

Pay : $23.50 / hour PAID WEEKLY

Special details : Must pass background / Benefits available on day #60!

Job Description :

Provide all administrative support for Facilities Team in varying disciplines, including but not limited to preparation of documents, presentations, letters, itineraries, calendars, expense reports and presentations .

• Answer and screen all incoming telephone calls and work request in the Service Now platform.
• Sort, review, and distribute mail.
• Manage calendar and schedule meetings and appointments.
• Coordinate Key City Admin meetings, agendas, and outcomes to further the Facilities Service to the Business groups.
• Plan and coordinate special events.
• Type documents, letters and other memoranda, track CSR data on spreadsheets for waste streams.
• Design and prepare presentations and reports.
• Greet and direct customers to the Facilities Service Center and act as primary resource for internal and external contacts, facilitating a professional image.
• File and photocopy materials, including establishing and maintaining project files.
• Process bills for prompt payment in Ariba and Chrome River software.
• Maintain accurate and timely entries in e-billing / matter management software in MS Teams.
• Proofread documents for grammatical and typographical errors.
• Order supplies and coordinate routine maintenance and repairs to office equipment and housekeeping contractor.
• Develop working knowledge of Ariba, Service Now, Access It, and any other systems as they may be implemented.
• Special projects and additional related duties as assigned by managers.
• Support additional team members within the department and perform functions specific to their roles, as requested.
• Be the Customer facing team member that shows the positive energy, often times when the customer is not being as respectful in return.

AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness.

All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws..

The Know Your Rights poster is available here :

The pay transparency policy is available here :

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

Additional Skills

Education / Skills :

• High School Diploma or Equivalent
• 4-6 years’ experience
1 day ago