111 Administrative Assistant Jobs in Indianapolis, IN
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Acadia Behavioral Health (Pioneer Behavioral Health)
Indianapolis, IN | Full Time
$46k-58k (estimate)
2 Days Ago
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Civil & Environmental Consultants, Inc.
Indianapolis, IN | Full Time
$46k-58k (estimate)
3 Months Ago
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Administrative Assistant
$43k-54k (estimate)
Full Time
2 Weeks Ago
Sorry! This job is no longer available. Please explore similar jobs listed on the left.
Apollo Technology Solutions LLC is Hiring an Administrative Assistant Near Indianapolis, IN
Position- Administrative Assistant
Location- Indianapolis, IN (ONSITE)
Duration- 3 Month
Complete Description:
Location- Indianapolis, IN (ONSITE)
Duration- 3 Month
Complete Description:
- PHONES – Utilizing excellent customer service, answer agency main phone line via MSTeams in a courteous and patient manner and transfer to appropriate staff or department using agency contact listing.
- VOICEMAILS – Check the admin. email inbox for voicemail messages and forward to the appropriate staff or department.
- GUESTS/VISITORS/CAMERAS – Greet guests/visitors in a courteous manner, ask to help them and direct to appropriate staff or department. Watch lobby cameras for foot traffic or suspicious visitors.
- CONTACT LISTINGS – Maintain a current contact listing for the agency and important numbers listing. This is a living document that needs updated often. A copy to be placed in IDHS Admin Asst MSTeams chat/files and distributed to all admins.
- PACKAGE DELIVERIES – notify appropriate contacts of any FedEx or UPS boxes dropped off at the front desk.
- COPY ROOMS – maintain each of the three copy rooms with paper and office supplies and maintaining copy machines.
- SCANNING – scan old paper files into an online electronic software system.
- VALIDATE PARKING – validate garage parking tickets when appropriate, via an online electronic software system.
- MAINTENANCE REQUESTS – Submit maintenance requests via an online portal when maintenance requests to our IDHS area are submitted to the AA by staff.
- IDHS CONFERENCE ROOMS – Maintain and update our IDHS conference room reservations via Outlook Calendar.
- Possible future additional duties for a qualified applicant.
- EVENTS – assist other administrative and agency staff with events as needed.
- CONFERENCE CENTER RESERVATIONS – Ability to learn the State of Indiana's conference center room reservation form and system. Work with IDOA on special requests.
- PROCUREMENT – office supply orders from Office Depot & breakroom supplies from Fastenal via Excel spreadsheet.
- Previous multi-tasking administrative assistant experience with strong written
- communication skills and work as part of a team or independently.
- Previous customer service experience in a customer-facing role with strong verbal communication skills.
- Working knowledge of all MS Suite or Office 365 - including data entry and the ability to learn additional software programs as needed.
- High School diploma or equivalent
- Previous experience working in an administrative/clerical role (FTE or contract) for State of Indiana
- Associates degree or administrative assistant certification and/or equivalent work experience.
Job Summary
JOB TYPE
Full Time
SALARY
$43k-54k (estimate)
POST DATE
05/01/2024
EXPIRATION DATE
05/02/2024
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