Bilingual Executive Assistant, Atlanta, GA

Start your career in immigration law! Ideal role for those passionate about helping immigrants who are bilingual in English and Spanish. This role provides a variety of administrative support to case managers, attorneys, and firm management. This role offers opportunities for advancement while working alongside industry experts at a nationally renowned law firm.

Job Requirements

• Support Partner and their team with their respective casework and management tasks for the firm
• Manage calendar and appointments for attorneys on the team— schedule team meetings, client calls, reminders, detainee Skype calls; reschedule appointments, find coverage when OOO
• Screen and handle calls from clients and consultations for the team, including attorneys and case managers
• Follow up with prior consultations and help obtain documentation for scheduled consultations
• De-escalate client situations when a client is upset/frustrated and only wants to talk to the attorney
• Help manage Partner email inbox (100 emails daily) by drafting correspondence, delegating, or flagging for urgency
• Distribute government agency emails to case managers
• Provide Spanish language interpreting at consultations, client appointments, and for marketing efforts for the Partner’s team
• Run and help Audit Case Management and other Reports from Case Management System
• Light case manager work — handle client calls, emails, and urgent casework when the case manager is unavailable
• Help with daily time management and ensuring attorneys have all the files they need
• Provide technical support
• Maintain a to-do list that lists and prioritizes requested tasks
• Oversee Partner’s incoming mail to make sure deadlines, interviews, and hearings are accurately entered into the case management system by case managers and that meetings are scheduled accordingly
• Regularly run case management reports to ensure timely and accurate handling of cases and case management system by case managers and team members
• Perform quality control checks and pre-review filings
• Serve as backup for drafting fee agreements for clients

Qualifications: Bilingual English-Spanish preferred

• Highly organized, proactive, collaborative, detailed and process-oriented
• Full professional-level fluency in Spanish and English (written and spoken)
• Proficient written, phone, and interpersonal communication skills
• Microsoft Office Suites and Outlook experience
• Demonstrated effective problem-solving and issue-resolution skills
• Works well under pressure, is patient and calm, and understands the importance of accuracy and timeliness
• Professional and courteous; positive attitude; punctual
• Self-starter; quick learner
• Tech-savvy
• Must have reliable transportation
• This position is fully in-office (not remote)

Education: Bachelor's Preferred

Experience: Customer service and office experience preferred

Benefits: Health/ Dental/ Vision Insurance, Flexible Spending Account, Employee Assistance Program, Employee discounts, Life Insurance, 401(k) matching, and Paid Time Off

How to apply: Forward resumes tohr@antoniniandcohen.com

Job Type: Full-time

Schedule:

• Monday to Friday

Work Location: In person