(Job ID# ASM24PAA420)

Location: Houston, Texas

Description

AS&M has an exciting opportunity for a Project Administrative Assistant to join the JETS II team.

Responsibilities

The Project Administrative Assistant will:

• Start telecon/WebEx, and open products from Weekly SharePoint page for meeting discussion
• Tracking document reviews and coordinating reviewers for teams
• Provide general administrative support, including scheduling meetings and reviews
• Setting up and managing a “home page" on SharePoint which will display detailed information about the project progress
• Administer Project SharePoint site, which means 1) respond to requests for additional subsites, modify sites, manage permissions, set up new lists/libraries, etc., to support growing project needs, 2) reorganize the site, and 3) maintain telecon/WebEx content for Project using SharePoint calendar
• Track general project actions and sending out reminders
• Collect agenda topics for upcoming meetings using the weekly SharePoint page
• Collect actions and follow up with actionees to get the actions completed and statuses updated ahead of the meetings
• Publish minutes from the meetings that include decisions made and actions taken
• Compile and distribute weekly email on meetings relevant to the team with agendas
• Perform other duties as required

Qualifications

• Proof of U.S. Citizenship or US Permanent Residency may be a requirement for this position.
• Must be able to complete a U.S. government background investigation.

Requisition Qualifications

This position has been posted at multiple levels. Depending on the candidate’s experience, requirements, and business needs, we reserve the right to consider candidates at any level for which this position has been advertised.

• Requires a HS diploma or its equivalent.
• Experience with SharePoint administration either v2016 or O365 Teams and with Microsoft Office
• Excellent oral and written communication skills
• Experience in working with engineers in a collaborative environment
• Experience with Teams Channels and file management

Requisition Preferences

• Requires a HS diploma or its equivalent and a minimum of 4 years of experience in the field or in a related area
• Typically requires two (2) years of college with courses in business administration, computer science, and progressive administrative experience, or any equivalent combination of relevant education and experience
• Familiarity with Johnson Space Center (JSC) organizations, processes, and procedures
• Wiki experience would be a bonus

Management has the prerogative to select at any level for which the position is advertised.

Work Environment

Generally, an office environment, but can involve inside or outside work depending on task.

Physical Requirements

Work may involve sitting or standing for extended periods (90% of time). May require lifting and carrying up to 25 lbs. (5% of time).

Equipment and Machines

Standard office equipment (PC, telephone, printer, etc.).

Attendance

Regular attendance in accordance with established work schedule is critical. Ability to work outside normal schedule and adjust schedule to meet peak periods and surge requirements.

Other Essential Functions

Must be able to work in a team atmosphere. Must put forward a professional behavior that enhances productivity and promotes teamwork and cooperation. Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others.

How to Apply?

Details about our company are available at www.asm-usa.com.

Please e-mail your resume and submit your completed AS&M application and a detailed resume to asmjobs (at) asm-usa.com. Mention the Job ID#.

AS&M application is available at our website: https://www.asm-usa.com/apply.

*** AS&M is an equal opportunity, affirmative action employer ***