Job Summary :

Aerospace, Hampton VA, Facility Engineering department, is currently seeking a temporary Facility Engineering Administrative System Specialist to provide support to our shared resource engineering and maintenance teams.

The ideal candidate will have experience working in an engineering office within a manufacturing environment. He or she will be responsible for a variety of administrative tasks, tracking Capital expenditures, maintaining project financial records, creating monthly reports, and maintaining asset inventories.

The successful candidate will be a self-starter with the ability to work independently and take initiative when needed.

Essential Job Functions & Responsibilities :

Capital :

• Provide administrative support to submit and monitor requests for Capital project funding.
• Utilize Oracle software to monitor and review daily project spends.
• Communicate with various staff levels to obtain information and reconcile spending costs.
• Create monthly reports for project spend forecasts and tracking project status.
• Monitor, test, and maintain documentation for annual Capital financial audit processes.

Fixed Assets :

• Communicate with corporate Financial Shared Services to assign asset numbers.
• Process and maintain documentation for disposition of assets.
• Complete annual requirements for physical inventory of assets.

Contractor Safety :

• Assist Contractor Safety SPA with responsibilities to ensure EHS program compliance.
• Monitor Contractor prequalification process and maintain site listing of approved Contractors, Sub-Contractors, and Contracted Services.
• Develop prequalification reports for site management approval.
• Maintain site training records for all Contractors, Sub-Contractors, and Contracted Services.

Other Facility Engineering Administrative Duties & Maintenance :

• Input and track purchase requisitions in Oracle for procurement of materials and services.
• Create and update project schedule files and provide project support as required.
• Cross train in the MP2 system to assist Maintenance Administration. Skills and Abilities
• Must have excellent technical skills with Web based applications and Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Proven proficiency understanding financial accounting practices, procurement processes, spend forecasting, and preparing audit documents.
• Knowledge to track, monitor and analyze financial data to verify actual expenditures to budgets and research variances.
• Outstanding communication skills, with ability to interface with all levels of the organization and external parties in a professional and effective manner.

Qualifications :

• Associates degree in business administration, finance, or related field
• Minimum 3 years professional administrative experience supporting engineers or engineering teams.
• Highly organized with the ability to accomplish tasks while demonstrating a thorough concern for all the areas involved.
• Ability to manage multiple, changing priorities.
• Demonstrated initiative and ability to work independently and collaborate in a team environment.
• Experience performing general office duties and coordination of team events.
• Ability to create and organize equipment files and project files for the site engineers.
• This position is subject to the International Traffic in Arms Regulations (ITAR) which requires U.S. person status. ITAR defines U.

S. person as an U.S. Citizen, U.S. Permanent Resident (i.e., 'Green Card Holder'), Political Asylee, or Refugee. Preferred Qualifications

• Bachelor's degree in business administration, finance, or related field
• 5 years or more professional administrative experience supporting engineers or engineering teams.
• Experience with preparing Capital Expenditure reports to efficiently track and monitor targeted budget expenses.
• Working knowledge of AutoCAD or other engineering software programs
• Familiarity with project management software, such as MS Project

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.