Please send resume in WORD format if you are interested in this Office Administrator with our client in Washington DC. This is a full-time, permanent position with a salary between $100-115K plus OT and awesome benefits.

If you’re not interested, please send to your colleagues as we do pay referral fees.

Location : Washington DC

Term : Full-time, Direct-hire

Sponsor / Transfer Visas : NO

Bachelor’s degree required : HIGHLY PREFERRED

Salary : $100-115K / year

OT eligible : YES

Hours per week : 35

Work environment : HYBRID (3 days in-office, 2 days work-from-home)

POSITION SUMMARY :

The Office Administrator supports daily office operations and supports functions within the Washington, DC office. This position serves as a role in ensuring a productive and positive work environment for attorneys and staff within the DC office.

RESPONSIBILITIES :

Office Administration

• Liaises with building management and third-party vendors, contractors, and external support teams.
• Informs local office leadership, Director, Practice Administrative Services, and Director of Facilities & Office Services of developments affecting the office operations.
• Supports and executes the office Business Continuity Plan including security and safety standards / procedures.
• Establishes maintenance standards and practices; supervises management of physical facilities.
• Oversees office aesthetics and general appearance.
• Oversees office space needs for all office personnel and visiting lawyers.
• Assists with new hires and their onboarding, and visiting personnel administrative support needs.
• Provides and / or oversees direction and guidance relative to office and building social events.
• Supports firm technology needs including conference room audio-visual equipment, and firm issued mobile devices.
• Anticipates and prioritizes customer service needs / administrative needs and deliver high quality service and results.
• Ensures compliance with firm policies and procedures, including interpretation, communication, administration, and implementation.

Practice Administrative Assistant

• Supports internal and external client experience efforts.
• Suggests enhancements to procedures to expedite projects and improve effectiveness of duties and responsibilities.
• Coordinates internal and external meetings with limited direction based on meeting requirements.
• Composes, edits, and, proofreads correspondence, presentations and other documents.
• Enters and releases timekeeper submissions in the time entry system.
• Provides continuous status updates on projects and assignments to appropriate key stakeholder(s).
• Manages new client / matter and conflicts process on behalf of assignment(s).
• Serves as a liaison between the business departments and the assignment(s).
• Coordinates with Marketing & Business Development to provide marketing materials for business development efforts.
• Manages attorney social media, and coordinates efforts to update social media platforms on behalf of attorney.

EDUCATION :

Relevant certificate or technical school degree; and / or equivalent combination of education and experience.

REQUIRED SKILLS :

• A minimum of 5 years of progressively responsible business experience
• Experience in a law firm or other professional services environment strongly preferred.
• Excellent communication, interpersonal, and organizational skills.
• Ability to interact well with all levels of management and staff.
• Strong attention to detail.
• Sound judgment and discretion.
• Demonstrated problem-solving skills.
• Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) and other Firm-wide applications. Has the ability to adapt to new software programs and platforms.
• Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
• Handles matters confidentially, expeditiously and proactively.
• Possesses exceptional verbal and written communication skills adhering to proper business writing standards.
• Embraces continuous skill assessment efforts and professional development with LinkedIn Learning and beneficial seminars.
• Works effectively with other departments, seeking solutions to business problems.
• Demonstrates a positive, professional demeanor in appearance and behavior at all times.

Last updated : 2024-04-23