Tatitlek Technologies Inc. is looking for an experience Office Administrator to support the Office of the Assistant Secretary, Bureau of Democracy, Human Rights, and Labor (DRL/FO).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Represent the DRL/FO by monitoring and reviewing all incoming and outgoing correspondence/action and determining the proper action to be taken, with consultation only as necessary.
• Forward assignments to appropriate staff members.
• Apply editorial skills and knowledge in proofreading and edit completed work to ensure that the proper clearances and coordination have been obtained and completed assignments meet objectives.
• Apply overall knowledge of the office functions to screen and route material of a special interest or sensitive nature directly to the Office Director when appropriate.
• Maintain DRL/FO calendars and schedule meetings, both internally and externally, and speaking engagements.
• Ensure time and attendance on Web Time and Attendance via Telecommunications (Web TATEL aka TATEL) is accurate for direct reports and other FO staff as needed.
• Serve as the Travel Arranger for the DRL/FO individuals as necessary, including preparing travel authorizations, obtaining visas and making reservations; working with the OES-DRL/EX Travel Team in closing out travel vouchers; and uploading receipts.
• Assist in data entry for annual performance evaluations of staff via ePerformance software system.
• Guide the procurement of office supplies via Ariba.
• Keep office phone lists, safe combination information, and other internal information up to date and distributed on an as-needed basis.
• Provide courteous and responsive service to visitors and callers, including by answering the phone and buzzing visitors into the suite, and escorting visitors for the DRL/FO and others, as appropriate, within the building.
• Run occasional errands, related to State Department business, for passport and visa related material as well as photocopying and faxing documents.
• Track travel and office expenses as needed.
• Make repair, cleaning, and physical maintenance requests, as necessary.
• Provide escort to building support staff (e.g. Janitorial, etc.), as appropriate.
• Maintain business contact lists (e.g. by scanning business cards and maintaining database of contacts) for the DRL/FO.
  Assist in developing and maintaining the Bureau SharePoint website.
• Proofread and properly format papers in accordance with pre-determined style submitted for FO review.

REQUIRED EDUCATION & SKILLS:

• Excellent technical writing skills to include spelling, grammar, and punctuation.
• Must be proficient in Microsoft Office Suite.
• Strong written and verbal communication skills and the ability to work with others.
• All personnel working in this area must have or be able to attain a Secret Clearance.

DESIRED SKILLS:

• Ability to exercise independent judgment in performing and executing duties.
• Ability to make recommendations to promote efficiency and productivity and fulfill mission requirements.
• Ability to process time and attendance via TATEL.
• Ability to arrange staff travel through the E2Solutions travel management software.
• Ability to manage the DRL/FO performance management process and yearly staff evaluations, including through the ePerformance software system.
• Ability to procure office supplies via Ariba system.
• Ability to schedule meetings and ensuring appropriate calendar accuracy.
• General word-processing and other office support functions.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system.

WORK ENVIRONMENT:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

SUPERVISORY RESPONSIBILITIES:

None.

ADDITIONAL QUALIFYING FACTORS:

As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.

The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business.