An HVAC mechanical contracting company located in Walnut Creek has an immediate opening for an
Administrative Assistant to provide comprehensive administrative support to the President/CEO and to
provide backup to the company dispatcher. We are looking for someone that enjoys a small business
atmosphere, has a can-do attitude, and is willing to roll up their sleeves and wear various hats.

Job Responsibilities include:
· Improving the CEO’s productivity and effectiveness
· Sales process support including preparing proposals
· Contract administration
· High-level administrative support, including sending emails, preparing correspondence,

and scheduling meetings
· Assist with communication with potential new hires
· Comfortable with acting as a driver throughout the Bay Area
· Provide direct back up to service department dispatcher, including answering calls from

customers and service technicians and dispatching techs to jobsites
· Assist HR with the Company’s safety program, including maintaining and updating safety
programs, organizing and recording quarterly safety committee meetings, and inspecting
equipment and facilities

Qualifications:
· 3 plus years of experience working as an assistant to an executive
· Exceptional communication skills
· Advanced knowledge of Microsoft Word, Excel, and Outlook
· Highly organized and highly efficient
· Has a natural curiosity and is a proactive problem solver
· Grasps new technologies
· Ability to research and utilize all resources
· Highly motivated and able to work effectively with minimal supervision
· Adaptable and able to reprioritize quickly
· Clean driving record
· Construction industry experience a plus

Benefits:
· Health Insurance
· Dental Insurance
· Vision Insurance
· Employee Stock Ownership Plan
· Paid time off