Role Overview

Our highly motivated Charitable, non-profit organization, focused on improving mental health, is seeking a highly organized, and dynamic Executive Assistant to provide direct and comprehensive support to the organization's Director of Development. This pivotal role demands a proactive approach to managing leadership calendars, coordinate and lead meetings, and facilitating communication between leadership, non-profit organizations, donors, vendors, team members, and other stakeholders. The ideal candidate will be instrumental in driving efficient operations across our organization locally and nationally. 

Key Responsibilities

• Manage leadership schedules, including appointments, meetings, and travel arrangements.
• Coordinate and organize meetings, ensuring all necessary materials and presentations are prepared.
• Act as a liaison and drive all communications between Leadership, team members, non-profit organizations, donors, affiliates, vendors, and other stakeholders.
• Manage scholarship selection, review, communication, and award processes.
• Maintain and manage database of donors, contributions, and effectiveness.
• Prepare and distribute reports, presentations, and other documentation as needed.
• Act as the primary archivist and librarian of meetings, inquiries, compliance, and communications.
• Maintain confidential information with discretion and professionalism.
• Handle office management tasks, including supply orders, office organization, and facilities coordination.
• Assist with special projects and other duties as assigned.

Qualifications

• Minimum of five years of experience as an Executive Assistant. Previous multi-year experience in this role with Non-Profit and Charitable organizations is preferred.
• High school diploma, a college degree is preferred.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, especially Excel, with experience in thorough data analytics.
• Must be well versed in collaboration applications, such as Asana, MS Teams, Slack, Basecamp, or other such tools.
• Must take initiative and manage projects as needed.
• Must work independently and as part of a team.
• Must be flexible in both schedule and location. Occasional travel is a possibility.
• Discretion and confidentiality in handling sensitive information.
• Experience in the health and recovery industries is a plus.