Description

The Operations Project Coordinator is a pivotal role within Advanced Medaesthetic Partners (AMP), contributing to operational efficiency and project execution. Reporting to the VP of Operations, this position supports the overall organization by coordinating projects, streamlining processes, and fostering cross-functional collaboration. 

Responsibilities: 

Project Planning and Coordination: 

• Collaborate with stakeholders to define project scopes, objectives, and deliverables. 
• Develop comprehensive project plans, including timelines, resource allocation, and task assignments. 
• Coordinate project activities, ensuring adherence to schedules and milestones. 
• Monitor project progress and identify potential risks or roadblocks, taking proactive measures to mitigate them. 

Operational Efficiency Enhancement: 

• Work closely with cross-departmental leads to identify operational inefficiencies and bottlenecks. 
• Analyze existing processes and workflows to identify opportunities for improvement. 
• Develop and implement streamlined procedures and best practices to optimize operational efficiency. 
• Continuously monitor and evaluate the effectiveness of implemented solutions, making adjustments as necessary.

Documentation and Reporting: 

• Maintain accurate and up-to-date project documentation, including project plans, status reports, and meeting minutes. 
• Generate insightful reports and dashboards to provide stakeholders with visibility into project progress, performance metrics, and key insights. 
• Ensure timely communication of project updates and milestones to relevant stakeholders. 

Communication and Collaboration: 

• Serve as a primary point of contact for cross-functional teams, fostering strong relationships and facilitating effective communication. 
• Coordinate meetings, workshops, and other collaborative sessions to drive alignment and decision-making. 
• Act as a liaison between different departments, partners, and vendors ensuring alignment of objectives and priorities. 

Issue Resolution and Risk Management: 

• Proactively identify potential risks or issues that may impact project delivery or operational effectiveness. 
• Work collaboratively with stakeholders to develop and implement mitigation strategies. 
• Escalate critical issues to the VP of Operations and provide recommendations for resolution. 

Continuous Improvement Initiatives: 

• Solicit feedback from team members and stakeholders to identify areas for operational improvement. 
• Lead or participate in process refinement initiatives aimed at enhancing operational efficiency and effectiveness. 
• Stay abreast of industry trends and best practices, incorporating relevant insights into operational processes and procedures. 

Requirements

• Bachelor's degree in Business Administration, Operations Management, or a related field. 
• 3-5 years of experience in project coordination, operations, or a similar role. 
• Strong organizational skills with the ability to manage multiple tasks simultaneously. 
• Excellent written and verbal communication skills, with a keen attention to detail. 
• Proficiency in Monday or a comparable project management tool. 
• Ability to thrive in a fast-paced environment and adapt to changing priorities. 
• Proactive mindset with a demonstrated ability to take initiative and drive results. 
• Experience working with cross-functional teams and external partners is preferred. 
• Knowledge of process improvement methodologies (e.g., Six Sigma, Lean) is a plus. 
• Operate with a high-level of professionalism, integrity, and confidentiality. 
• Self-motivated, proactive, and resourceful. 
• Worked with an organization supported by a private equity investor. 
• Manage strategic partnership; collect information, drive decisions to execution.