WHAT YOU'LL WORK ON:
Assist the Quality Divisional Vice President with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing, updating team on compliance deliverables and other administrative tasks
Leads, organizes, and manages all details related to event planning for corporate onsite and offsite meetings
Creates, edits and reviews, proofreads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, input and comments from multiple stakeholders. Demonstrated proficiency with MS Excel and PowerPoint is especially critical to success in this role
Submits invoices for payment processing in a timely manner
Creates polished executive presentations and develops and edits departmental communications such as organizational announcements. Maintains and updates the SH org charts on a monthly basis
Provides general office support which may include, but is not limited to: mail distribution, answering telephones, filing, catering, ordering supplies, etc
Support new hire onboarding for employees and serve as a team member of various employee engagement projects
Prepares and updates reports, memoranda, and correspondence as required
Applies a high attention to detail and creates a high degree of organization to ensure quality work products and adherence to deadlines. Must be very detail oriented, organized and self-motivated to follow through on requests (without requiring follow-up) and perform professionally under pressure and with limited direction
Leads special projects as assigned
Performs other related duties and responsibilities, on occasion, as assigned
REQUIRED QUALIFICATIONS
High School or GED diploma
3 years of experience of senior-level administrative experience, including providing administrative support and project coordination on behalf of leaders at the top level of an organization
Proficiency with M/S Office Suite (Excel, Word, PowerPoint, Outlook)
Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization