1 Administrative Assistant to Director of Facilities (12 Month) Job in Forest, IL

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Administrative Assistant to Director of Facilities (12 Month)

Lake Forest School District

Forest, IL | Full Time

$48k-60k (estimate)

2 Months Ago

Administrative Assistant to Director of Facilities (12 Month)

$48k-60k (estimate)

Full Time | Elementary & Secondary Education 2 Months Ago

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Lake Forest School District is Hiring an Administrative Assistant to Director of Facilities (12 Month) Near Forest, IL

JobID: 3203

Position Type:
Secretarial/Clerical/Secretary, 12-Month

Date Posted:
3/25/2024

Location:
West Campus

Date Available:
05/20/2024

Closing Date:
04/15/2024 Lake Forest School Districts 67 & 115 are seeking a 12 month, 8 hour/day Administrative Assistant to Director of Facilities.
Starting rate: $23.10/hour
Description: The Administrative Assistant to the Director of Facilities regularly and directly assists the Director of Facilities, in a confidential capacity, in the daily administration of the Facilities department for District 67 and District 115.
Essential Functions:

Supervises and assigns work for maintenance and custodial staff in the absence of the Facilities Supervisor or Lead Custodian
Manage the facility scheduling program in both districts
Monitor incoming work request (Schooldude) and assigns as directed by supervisor
Tracks timecards and submit to payroll
Manages fobs for secure fob access system for secure building access, activates and deactivates employees fobs for new hires and terminations
Manage p-cards, custodial purchases, and inventory program in both districts
Conduct and maintain records of annual training for the D67 and D115 custodial and maintenance staff
Generate and track purchase orders as required
Assist with the management of regulatory requirements and record keeping
Performs other job related duties as assigned by direct supervisor
Adheres to Board of Education policies and procedures

Qualifications:
Education, Experience, and Licensure (required and preferred)

High School Diploma or GED, required
Associate’s or Bachelor’s in related field, preferred
Valid driver’s license
Experience with office and school-based management systems - preferred

Competencies (Knowledge, Skills, Abilities)?

Strong verbal and written communication skills
Strong interpersonal skills and positive problem solving attitude
Comfortable and pleasant demeanor in busy environments
Ability to:
work under pressure
work with speed, attention to detail, consistency, and organization ? prioritize workflow while working with many individuals
work harmoniously, cooperatively, and effectively with all stakeholders ? meet deadlines
work effectively in office and school-based management systems
Maintain confidentiality
Adhere to Board of Education policies and procedures

Physical Demands and Work Environment:

While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk or hear, and taste or smell. The employee frequently is required to use hands to handle or feel materials. The employee is occasionally required to climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

In the work environment, the employee is regularly exposed to video display and regularly works in office environmental conditions. The employee occasionally works in the evenings or on weekends. The employee is occasionally exposed to outdoor weather conditions and occasionally works with the use of a personal vehicle. The employee is frequently exposed to heat, cold, humidity, fumes, odors, dust, mists, gasses, chemicals and hazards associated with moving mechanical parts and vehicles. The employee will have contact with the public which requires appropriate demeanor and apparel. The noise level in the work environment is usually moderate.

The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application Procedure: Interested candidates must apply online. Click here to access the online application.
To learn more about Lake Forest High School, visit our website at www.lakeforestschools.org.
To Inspire the Passion to Learn, the Insight to Know Oneself, and the Courage to Make a Difference