Title: Accounts Payable Specialist

Location: Englewood, CO

Job Type: Full Time

Reports To: Controller

Pay: $22.00 - $24.00 an hour

360 Rail Services is a railroad Consulting and Construction firm providing Engineering, Maintenance, Construction, and Operations to various clients across the US. We serve a variety of industries including but not limited to Energy, Agriculture, Aggregate, and Transit. We are looking for individuals who are independent, self-driven, and desiring to work in a fast-paced environment for a creative and forward-thinking firm.

Job Summary

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our railroad construction company. As the Accounts Payable Specialist, you will be responsible for managing the company's payable processes, ensuring accuracy and timeliness in vendor payments, expense reporting, and financial record-keeping. This role plays a crucial part in maintaining positive vendor relationships and supporting the company's financial operations.

Responsibilities and Duties

Invoice Processing:

• Receive, review, and verify invoices and expense reports for accuracy, completeness, and compliance with company policies and procedures.
• Code and enter invoices into the accounting system accurately, ensuring proper classification and allocation of expenses to appropriate cost centers or projects.
• Resolve discrepancies or issues with invoices, communicating with vendors and internal stakeholders as needed to facilitate timely resolution.
• Payment Processing:
• Prepare and process payments, including checks, ACH transfers, and wire transfers, in accordance with payment terms and vendor agreements.
• Maintain payment schedules and ensure timely processing of payments to avoid late fees and maintain positive vendor relationships.
• Reconcile accounts payable transactions and resolve discrepancies in payment amounts or timing.

Vendor Management:

• Maintain vendor records, including contact information, payment terms, and account balances, ensuring accuracy and completeness of vendor data.
• Respond to vendor inquiries regarding payment status, invoice details, and other accounts payable-related matters in a timely and professional manner.
• Collaborate with procurement and other departments to address vendor issues, negotiate payment terms, and establish vendor relationships.

Expense Reporting:

• Process employee expense reports, ensuring compliance with company policies and reimbursement guidelines.
• Verify expense receipts, codes, and approvals, and reconcile expense reports with general ledger accounts.
• Assist employees with expense report inquiries and provide guidance on expense reporting procedures.

Month-End Close and Reporting:

• Assist with month-end close processes, including accruals, reconciliations, and reporting related to accounts payable transactions.
• Generate accounts payable reports and analyses as needed to support financial reporting and analysis activities.
• Provide support to the accounting team during audits and other financial reviews, supplying documentation and explanations as requested.

Qualifications and Skills

• A minimum of 2-3 years of experience in accounts payable or related accounting roles, preferably in the construction or engineering industry.
• Proficiency in accounting software and ERP systems, with experience using accounts payable modules for invoice processing and payment management.
• Strong attention to detail and accuracy, with the ability to reconcile accounts and resolve discrepancies effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with vendors, employees, and other stakeholders.
• Ability to prioritize tasks and manage workload effectively in a fast-paced environment.
• Knowledge of accounting principles and accounts payable best practices.
• Familiarity with tax regulations and compliance requirements related to accounts payable processes.
• Sage Intaact experience, a plus

Benefits

• Competitive salary commensurate with experience.
• Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
• Opportunities for professional development and advancement within the company.
• A dynamic and collaborative work environment with a focus on innovation and excellence in railroad construction.

Physical setting

• Office

Schedule

• Monday to Friday

Work Location

• Englewood, CO
• In person

We are an Equal Opportunity Employer.

Note: This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.