Summary: We are seeking an Executive Assistant to perform various office duties

Job Title: Executive Assistant

Location: Menands, NY 12204

Target Work Schedule: Monday to Friday 9:00AM-5:00PM

Target Duration/End Date: June 2026

Description of Roles and Responsibilities:

· Routine administrative functions including prioritizing multiple assignments, scheduling meetings, and conference calls; maintaining electronic schedules/calendars, and various tracking systems; answering telephone calls, typing correspondence, and ordering office supplies

· Providing high level administrative support for project-specific workgroups, including taking notes and compiling minutes, synthesizing information, and preparing reports.

· Monitoring shared email inboxes for incoming correspondence, verifying the accuracy of information provided, referring inquiries to appropriate staff for processing, and following up as necessary to ensure a timely response

· Completing special assignments and other necessary administrative functions as assigned

· Proficiency with Microsoft Office software, including but not limited to, Outlook, Word and Excel

Mandatory/Minimum Qualification, Skills, Experience Requirements:

Associate or Bachelor's degree preferred. And at least two years of relevant experience

Qualification, Skills, Experience Requirements:

· AutoCAD

· Adobe Suite (Acrobat Pro, Photoshop, InDesign)

· Able to work under existing, as well as help create new, project schedules and plans

· Ability to shift between working independently and setting internal goals, to working closely with a small team

· Proofreading skills

· Must have good time management skills

· Detail-oriented, organized

· Able to catch errors/inconsistent/ incomplete work, proofread work

· Able to manage a large volume of electronic files without commingling files

· Must be able to work quickly and accurately

· Able to follow office policy and procedure

· Analytic and critical thinking skills

· Able to rename PDF files, drag and drop files in folders, copy and paste files into folders, create folders, edit template emails, double checks work, ask questions when clarification is needed

· Must be proficient in Microsoft Word, Microsoft Excel, and Microsoft Outlook

Preferred Qualifications:

· Previous experience working for a Federally funded nutrition program, such as WIC

· Experience working in a fast-paced office setting, conducting a wide range of administrative tasks to support program operations

· Experience working in a government setting

· Proficiency with Microsoft Office SharePoint and PowerPoint, and WebEx

(Resume must stand alone in demonstrating qualifications and experience)

Other Notes:

1. Resume must stand alone in demonstrating qualifications and experience

2. Please take a moment to review the job details, including qualification requirements, location, duration, and pay rate, before you apply

3. Please complete the screening questions for your application or include a cover letter with more information for us and the hiring team to consider

4. We encourage you to complete the Skills Tests to demonstrate your skills

5. Where required, consider submitting proof of licensure with your application

6. Where applicable, consider including samples or examples of your work that demonstrate your capabilities with your application

7. Where relevant, please include your LinkedIn page, at least 3 professional references, a copy of your diploma or other proof of licensure/professional certifications, and your USC / GC / H4 / H1B. We do not accept C2C applicants without this information

8. Your application must have your full legal name and current contact information

9. There may be cases where the hiring team requires two or more professional references with application

10. We partner with companies to offer and deliver projects and solutions to our clients Some positions may be hired through our partners

(Ref#:042624)

Why work with us:

At Donia, we foster a culture of growth. We recognize that everyone brings unique skills and experiences to their work and that the company is better for such diversity. We encourage you to pursue your interest and grow within the company. We promote from within because we value and reward contributions

About us:

We are a Business Management Consulting, Staff Augmentation and Workforce Solutions firm

Our founder is an engineer and seasoned business management consultant. The values of precision, quality, and reliability are embodied in all our work

We aim to delight our clients through the high quality of our service. So much so, that almost all our contracts are through Word of mouth and referrals. Because for over fifteen years, we have worked with Non-profits, City, State, and Federal Agencies – strategizing and putting together specialized teams that can tackle any project

Donia's team of collaborative solution-finders will meet you where you are and build the system that will get you to your goals. Let us know how we can use our Business Consulting and Staff Augmentation and Workforce Solutions expertise to help you

About our Benefits Program

All Donia LLC full-time staff have access to our benefits program. Features include but not limited to:

· Health insurance

· Dental Insurance

· Vision Insurance

· Paid Time Off

· 401(k) Plan

· Disability

· Life insurance

Donia LLC is an equal opportunity employer

Job Types: Full-time, Contract

Pay: $22.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Previous experience working for a Federally funded nutrition program, such as WIC ?

Experience working in a government setting ?

• Did you review and are okay with the job details - including qualification requirements, location (including In-Person as applicable), duration, and pay rate W2?

Work Location: In person