#CA-TJ

The Emergency Medicine Financial Assistant works to support all aspects of department-wide projects as directed by department leadership. The Assistant will perform a variety of administrative support functions including, the scheduling of meetings, directing visitors, answering phone calls, sorting correspondence, preparing background materials, and filing documents. Incumbent must work with a high degree of confidentiality and possess strong word-processing, grammar, editing, and proofreading skills. Must be able to maintain composure under stress and have strong interpersonal skills to professionally interact with all levels of employees and external constituents. Tasks will support finance, purchasing, clinical metrics, clinical research, and the residency and fellowship programs. Daily functions will include Purchasing, AggieBuy orders, Accounts Payable, and vendor invoices ensuring completeness, timeliness and compliance with Department and UC Policies and Procedures.

Apply By Date

(9/16/2023 at 11:59pm); Interviews and recruiting process may occur at any time

Minimum Qualifications

• Experienced professional with financial and business experience processing.
• Experience with purchasing, accounts payable, general accounting principles, and accounting databases.
• Knowledge of accounting terms, principles, and internal control practices.
• Knowledge of hiring/employment practices in California.
• Excellent organizational and analytical skills to assume general assignments, coordinate a variety of tasks and functions, work around frequent interruptions, and adapt to changing priorities.
• Communicate (orally and in writing) in a professional, clear, and concise manner.
• Strong interpersonal skills to interact with a diverse group of people, including faculty, staff, students, and persons in leadership positions throughout UC Davis Health.
• Attention to detail in reviewing and entering information to minimize mistakes or rerouting of transactions.
• Excellent spreadsheet skills and strong mathematical skills to accurately calculate, manipulate, and evaluate budgetary and expense data.
  Ability to apply financial concepts and human resources procedures to process financial and personnel transactions.
• Ability to acquire a strong working knowledge of a variety of financial systems and reporting modules.
• Ability to process transactions in accordance with departmental performance guidelines.

Preferred Qualifications

• Administrative experience in an academic environment
• Working knowledge of UC Davis Finance and Business Systems (KFS, Kuali, FIS Decision Support, and UC Path Cognos)
• Working knowledge of UC Davis Supply Chain Management Systems, Aggie Buy, Travel

Department Description

• This position is in SOM: Emergency Medicine

Position Information

• Salary or Pay Range: $27.34-$39.18
• Salary Frequency: Hourly
• Salary Grade: 108
• Payroll Title: BLANK AST 3
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: 08
• Location: Patient Support Services Bldg
• Union Representation: Yes
• Benefits Eligible: Yes, CX
• Hybrid/Remote/On-Site: In-Site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy Benefits Summary and our Benefits Page

• If you are represented by a union, benefits are negotiated between the University of California (UC) and your union
• and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and
• learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
• High quality and low-cost medical plans to choose from to fit your family’s needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Maternity, Paternity, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Paid time off for professional development as stipulated in the UC Davis Health Policies or Collective Bargaining
• Agreement.
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health
• Policies or Collective Bargaining Agreement.
• Access to free professional development courses and learning opportunities for personal and professional growth
• Wellness and on-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal
• coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistant for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information
• on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and
• inclusion as well as Employee Resource Groups (ERGs) to support our staff

Special Requirements

• This position is a critical position and subject to a background check and drug screen. Employment is contingent upon successful completion of background investigation including criminal history, identity checks and drug screen.
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere