Job Summary

Under general supervision, independently manage all aspects of Work-Study Program. Provide comprehensive advising and guidance to students, parents and the general public regarding Work-Study program. Communicate, guide and collaborate with Work-Study employers, perform periodic audits to ensure compliance. Develop and implement written procedures and instructions. Work closely with various campus units. Serve as campus expert of Work-Study program. Independently plan and accomplish assigned goals, review progress and evaluate results. Provide advice and guidance to students applying for financial aid; determine eligibility for financial aid programs and ensure that aid is available in a timely manner; make exceptions to Federal, State and University financial aid policies and procedures; and manage special programs and activities.

POSITION INFORMATION

PHYSICAL DEMANDS

• Work at a computer for extended periods of time.

WORK ENVIRONMENT

• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles.

https://ucdavispolicy.ellucid.com/documents/view/271

• Employee may be required to travel and work evenings and weekends to meet department business needs.

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Experience and/or formal training in financial aid principles, practices, and processes; Federal, State and University policies and procedures; most financial aid specialties.
• Experience in applying guiding principles of professional judgment authority provided by the Higher Education Act.

Minimum Knowledge, Skills, and Abilities (KSA) :

• Understanding of financial aid packaging policy; technical skills sufficient to assess computer support needs that apply to new system upgrades within financial aid systems.
• Strong interpersonal communication skills to clearly and effectively interact with individuals of varying ages and cultural backgrounds and perspectives; to research, secure, and/or provide information to clarify situations, resolve problems, make public presentations, and/or training/guidance to other staff members.
• Computer knowledge and skills to utilize various programs and software for word processing, spreadsheets, and student database management programs.
• Skills to organize work effectively to achieve timely progress on multiple simultaneous projects, distribute effort appropriately among the projects, meet deadlines and maintain a high level of productivity.
• Skills to objectively evaluate and analyze program requirements, information or issues for the purpose of making logical conclusions in support of the establishment of priorities, the selection of appropriate courses of action, and the resolution of conflicts.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:

• Bachelor’s degree in a related area, or equivalent experience/training.

Preferred Knowledge, Skills, and Abilities (KSA):

• Knowledge of the University mission in providing financial aid to students, school and academic program principles and standards (admissions, registration, financial aid, gift acceptance) to make effective judgments, policies and procedures affecting programs, student issues, and confidentiality of records and information.
• Knowledge of IRS tax forms and preparation.
• Writing skills to prepare a variety of proposals, correspondence, reports,procedures, agreements, and training documents.
• Skills to develop innovate solutions and programs, attempt difficult and unfamiliar projects/assignments and respond with flexibility to requests for assistance in problem-solving and program development and/or refinement.
• Strong accounting and reconciliation skills.
• Leadership and decision-making skills to evaluate program/student needs, problem-solve, chair meetings/committees, and train other staff.

SPECIAL REQUIREMENTS

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.