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Naropa University is Hiring a Remote Special Assistant to the Chief of Staff
Special Assistant to the Chief of Staff
We are searching for an experienced Special Assistant to the Chief of Staff at our Arapahoe Campus facility.
Position Title: Special Assistant to the Chief of Staff
# of Openings: 1
Department/Program: MCIC 53000
Work Location: Hybrid On-Site/Remote
Campus Location: Arapahoe Campus
Reports to: Chief of Staff
FLSA Classification: Exempt/Salaried
FTE: 100% (40 hrs/week)
Compensation: $58,200 - $67,000 based on prior experience
Job Summary
The Special Assistant to the Chief of Staff plays a pivotal role in ensuring the smooth functioning of the office and supporting the chief of staff and operational leaders. This position involves overseeing and directing daily operations, completing administrative tasks, and serving as a primary point of contact for the chief of staff. Additionally, the role encompasses project management, including tracking and managing initiatives, scheduling meetings, and analyzing tasks to ensure timely completion. Communication and liaison activities are also central to the position, involving facilitation of internal and external communication and arranging appointments. Furthermore, the Special Assistant is responsible for coaching and consulting around JEDI and restorative issues, while also facilitating high-level restorative conversations as requested by the Chief of Staff or operational leaders. Expected to work 4 days a week on site, with flexibility as discussed with the supervisor.
- Restorative and JEDI: Offer coaching and consulting around JEDI issues and restorative practices. Create ever-green training around these topics. Facilitate high- level restorative conversations for departments and cohorts as requested.
- Administrative Support: Overseeing and directing daily operations, completing administrative duties, and serving as a point of contact for the chief of staff. This includes updating chief of staff, filing contracts with outside vendors, analyzing emergent issues and bringing them to Chief of Staff’s attention. This also means utilizing and updating project management software.
- Project Management: Tracking and managing initiatives, scheduling meetings, and analyzing tasks and projects to ensure completion by deadlines.
- Communication and Liaison: Facilitating communication and liaison activities for the chief of staff and the executive leadership team, composing internal and external messages, and arranging appointments.
- Problem Solving and Decision Making: Identifying, addressing, and resolving operational and strategic issues, as well as troubleshooting, fact-finding, and investigating areas of special interest to the chief of staff.
- Policy and Programmatic Support: Providing advice on strategic planning, operations, policy, and programmatic issues, and implementing strategic priorities on controversial matters with policy and programmatic impact.
- Optimizing Organizational Procedures: Working to improve current processes and optimize organizational procedures for efficiency and productivity.
- Strategic Thought Partner: Acting as a strategic thought partner, confidante, and sounding board for the chief of staff.
- All job candidates must hold a commitment to co-create a diverse and inclusive community and actively participate in related JEDI (Justice, Equity, Diversity & Inclusion) professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace.
- All job candidates must demonstrate their level of understanding of the dynamics of privilege and oppression, and the impact these have on equity, access, and opportunity.
- All job candidates must demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University and the capacity to demonstrate an integration and embodiment of these values as evidenced in work, communication, collaboration styles, and other general workplace behaviors.
Minimum length of prior applicable professional experience required:
- 3-5 years.
If “Yes”, describe experience and educational equivalents in the space below:
5 years of special projects management, executive-level administrative assistance, event planning, and experience in creating and/or facilitating inclusive community-building.
(PLEASE NOTE: each applicant’s experience and demonstrated skills are assessed on a case-by-case basis as to their relevancy to the position applied for as well as whether they may substitute for required degree.)
Minimum Experience, Knowledge, Skills, and/or Competencies Required:
Hard Skills:
- Strategic Planning and Execution: Developing comprehensive plans aligned with organizational vision and goals, translating objectives into actionable steps, and overseeing their execution.
- Operational Proficiency: Managing processes, resource allocation, workflow, change management, and agile methodologies to drive effective transformation.
- Project Management: Tracking initiatives, scheduling meetings, analyzing tasks for timely completion, and managing projects effectively.
- Time Management: Managing complex scheduling, optimizing time allocation, prioritizing projects.
- Technology Skills: Proficiency in utilizing project management tools, digital platforms for calendar and email management (i.e Teams, Office 365), and troubleshooting technical issues or willingness/ability to learn.
- Effective Communication: Clear articulation of ideas, active listening, empathy, fostering strong relationships across departments and stakeholders.
- Emotional Intelligence: Understanding diverse perspectives, resolving conflicts, negotiation skills, and managing stakeholder relationships effectively.
- Professional Discretion: Maintaining confidentiality of sensitive information and building trust through discretion.
- Smart Multitasking: Prioritizing tasks efficiently, focusing on high-priority duties first, and managing multiple responsibilities effectively
- Training in Restorative Practices
- Training in JEDI best practices
- Event Planning experience
Naropa recognizes the following holidays throughout the year:
- Martin Luther King, Jr. Day
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Fall Break, 4th Thursday and Friday in November
- Winter Break, the last two weeks in December encompassing the Christmas holiday as well as New Year’s
Naropa’s health and welfare benefits include the following: medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, which includes up to 2.5% employer matching, and a variety of voluntary, employee-paid supplemental insurance plans.
A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week. Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan, which includes up to 2.5% employer matching.
Employees who work fewer than 20 hours per week are eligible to participate in Naropa’s retirement plan only, which includes up to 2.5% employer matching.
All regular full-time and part-time faculty and staff, including student workers, accrue sick leave benefits. Full-time and part-time staff positions accrue vacation and personal time. All leave accrual rates vary based on the position, hours worked, and years of service.
The University recognizes the importance of including its employees in its organizational mission and values and welcomes employees into the classroom to “touch the magic.” Specifically, regular employees are provided generous tuition remission opportunities for themselves and their family members.
Naropa University participates in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP). CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC participating institutions (full-time as designated by the employer/institution). Additional information can be found here: https://www.cic.edu/member-services/tuition-exchange-program. Naropa University’s commitment to diversity aligns with its highest aspirations to apply contemplative inquiry and education to explore and embody the human qualities that facilitate collaboration to create a common humanity and a just society. Individuals who have experience with and a commitment to inclusive communities are encouraged to apply. EOE
Title IX is a federal civil rights law that prohibits gender discrimination, sexual harassment, sexual and relationship violence. This law applies to all students, faculty, and staff.
Job Summary
Full Time
$62k-82k (estimate)
04/05/2024
06/03/2024
naropa.edu
Boulder, CO
500 - 1,000
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